Executive Assistant To Director/EA To MD
1 week ago
Executive Assistant to Director/EA to MD - Real Estate & Hospitality
Job Title:
Executive Assistant to Director
Location:
Mumbai
Reports To:
Director / Managing Director
Job Purpose:
To provide high-level administrative, organizational, and secretarial support to the Director, ensuring efficient management of their daily schedule, communications, and special projects.
Key Responsibilities:
- Manage and maintain the Directors calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as the first point of contact for the Director, handling correspondence, phone calls, and visitor queries professionally.
- Prepare reports, presentations, and documents as required by the Director.
- Coordinate and follow up on action points and projects as directed.
- Organize and attend meetings; prepare agendas, take minutes, and ensure timely distribution.
- Handle confidential information with discretion and integrity.
- Liaise with internal departments and external stakeholders to facilitate effective communication and workflow.
- Assist in preparation and submission of expense reports and other administrative tasks.
- Manage filing systems (electronic and physical) to ensure easy retrieval and document security.
- Support the Director in personal tasks, as required, to maximize their productivity.
Desired Candidate Profile:
- Bachelors degree in any discipline.
- 26 years of experience as an Executive Assistant / Personal Assistant or similar role, preferably supporting senior leadership.
- Excellent verbal and written communication skills.
- Strong organizational skills with attention to detail and ability to multitask.
- High degree of professionalism and discretion dealing with confidential information.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work proactively and independently under tight deadlines.
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