Executive Assistant To Director/EA To MD

6 days ago

Mumbai City District, India People Alliance Workforce Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Executive Assistant to Director/EA to MD - Real Estate & Hospitality

Job Title:

Executive Assistant to Director

Location:

Mumbai

Reports To:

Director / Managing Director

Job Purpose:

To provide high-level administrative, organizational, and secretarial support to the Director, ensuring efficient management of their daily schedule, communications, and special projects.

Key Responsibilities:

  • Manage and maintain the Directors calendar, including scheduling meetings, appointments, and travel arrangements.
  • Act as the first point of contact for the Director, handling correspondence, phone calls, and visitor queries professionally.
  • Prepare reports, presentations, and documents as required by the Director.
  • Coordinate and follow up on action points and projects as directed.
  • Organize and attend meetings; prepare agendas, take minutes, and ensure timely distribution.
  • Handle confidential information with discretion and integrity.
  • Liaise with internal departments and external stakeholders to facilitate effective communication and workflow.
  • Assist in preparation and submission of expense reports and other administrative tasks.
  • Manage filing systems (electronic and physical) to ensure easy retrieval and document security.
  • Support the Director in personal tasks, as required, to maximize their productivity.

Desired Candidate Profile:

  • Bachelors degree in any discipline.
  • 26 years of experience as an Executive Assistant / Personal Assistant or similar role, preferably supporting senior leadership.
  • Excellent verbal and written communication skills.
  • Strong organizational skills with attention to detail and ability to multitask.
  • High degree of professionalism and discretion dealing with confidential information.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work proactively and independently under tight deadlines.

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