Office Coordinator

About Tala

Tala is on a mission to unleash the economic power of the Global Majority – the 4 billion people overlooked by existing financial systems. With nearly half a billion dollars raised from equity and debt, we are serving millions of customers across three continents. Tala has been named by the Fortune Impact 20 list, CNBC's Disruptor 50 five years in a row, CNBC's World's Top Fintech Company, Forbes' Fintech 50 list for eight years running, and Chief's The New Era of Leadership Award. We are expanding across product offerings, countries and crypto and are looking for people who have an entrepreneurial spirit and are passionate about our mission.

By creating a unique platform that enables lending and other financial services around the globe, people in emerging markets are able to start and expand small businesses, manage day-to-day needs, and pursue their financial goals with confidence. Currently, over nine million people across Kenya, the Philippines, Mexico, and India have used Tala products. Due to our global team, we have a remote-first approach, and also have offices in Santa Monica, CA (HQ); Nairobi, Kenya; Mexico City, Mexico; Manila, the Philippines; and Bangalore, India.

Most Talazens join us because they connect with our mission. If you are energized by the impact you can make at Tala, we'd love to hear from you

We are seeking a highly organized and motivated Office Coordinator (12 Months Contract) to be the heartbeat of our Noida office. You will be responsible for ensuring a smooth and efficient work environment by managing facilities, procurement, vendor relationships, statutory compliance, and inventory. This role is essential in maintaining a productive and enjoyable atmosphere for our team.

• Facilities Management:
• Oversee the general upkeep and cleanliness of the office, ensuring a professional and welcoming environment.
• Oversee office custodian on maintenance and cleanliness of all office common areas.
• Manage relationships with building administration and coordinate maintenance for office equipment (e.g., air conditioning, lighting, security systems).
• Ensure office safety and compliance with local regulations
• Manage office space and furniture, including planning and overseeing any renovations or relocations.
• Maintain and organize the pantry, ensuring it is well-stocked and inviting.

Procurement and Vendor Management:

• Source and manage vendors for a wide range of needs, including office supplies, IT equipment, travel, catering, and office maintenance services.
• Negotiate pricing and contracts to ensure cost-effectiveness.
• Build and maintain strong relationships with vendors, ensuring timely delivery and quality service.
• Manage and track vendor bills and payments (for Office- and People-related purchases) in collaboration with the accounting team.

Statutory Compliance:

• Manage business permits, licenses, and insurance renewals for the office.
• Provide additional support for compliance-related activities.

Inventory Management:

• Manage the procurement and distribution of office supplies (e.g., stationery, grocery and medicine purchases).
• Coordinate with IT & Accounting to develop an online inventory management system to track all office supplies and assets (e.g., furniture, AV equipment).
• Conduct regular inventory checks and maintain accurate records.

Administrative Support:

• Manage incoming and outgoing mail and parcels.
• Provide support for business travel arrangements, including booking flights, accommodation and reservations.
• Support People Operations with various tasks (e.g., organizing events and managing swag inventory) as necessary

• Around 1+ year of experience in an administrative or office support role.
• Strong organizational and time management skills.
• Good written and verbal communication abilities.
• Attention to detail and accuracy in tasks.
• A positive attitude, adaptability, and willingness to learn.
• Bachelor's degree preferred.

Our vision is to build a new financial ecosystem where everyone can participate on equal footing and access the tools they need to be financially healthy. We strongly believe that inclusion fosters innovation and we're proud to have a diverse global team that represents a multitude of backgrounds, cultures, and experience. We hire talented people regardless of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.