Associate - P2P

About Aptia

Founded to shape the future of pensions, health, and insurance solutions, Aptia is a leading professional services firm dedicated to simplifying complexity for businesses and individuals. We bring together cutting-edge technology and deep industry expertise to help organisations navigate an evolving landscape with clarity and confidence.

With a presence in the US, UK, India, and Portugal, we support over six million people and more than 1,100 clients, delivering solutions that drive efficiency, enhance financial security, and provide peace of mind.

Our strength lies in the combination of smart technology and expert teams, ensuring that managing pensions, health, and insurance is more effective. By focusing on innovation, accessibility, and client success, we help businesses take care of their people, so they can focus on what they do best.

And we are expanding. Aptia Group is not only fueled by our investors' backing but also by our commitment to foster the growth and success of our people. At Aptia, we're investing heavily in learning and development, paving unique career paths for our colleagues.

Specialist. Responsive. Thoughtful. Our values aren't just words; they are the backbone of our business. Our team embodies our values daily, to surpass client expectations, evolve constantly and nurture genuine relationships for the long-term.

Job requirements

Job Summary: As an Analyst - Procure to Pay, you will play a crucial role in ensuring the seamless execution of the procure-to-pay process within our organization. You will be responsible for supporting the procurement and finance teams in purchasing goods and services, managing vendor relationships, processing invoices, and maintaining accurate records. This role offers an excellent opportunity for growth and development in the fields of procurement and finance.

Key Responsibilities:

1. Purchase Order Management:
   • Assist in the creation, issuance, and tracking of purchase orders for goods and services.
   • Ensure purchase orders are accurately completed, including specifications, quantities, and pricing.

2. Vendor Management:
   • Collaborate with procurement team to identify suitable vendors for goods and services.
   • Maintain vendor information and relationships, including contact details, contracts, and performance evaluations.

3. Invoice Processing:
   • Receive, review, and process invoices for payment in a timely manner.
   • Verify invoice accuracy, including matching against purchase orders and contracts.
   • Resolve any discrepancies or issues with invoices, working closely with vendors and internal stakeholders.

4. Payment Processing:
   • Coordinate with finance team to ensure timely payment of invoices.
   • Assist in processing electronic payments and issuing checks as needed.
   • Maintain records of payments and reconcile accounts payable transactions.

5. Compliance and Documentation:
   • Ensure compliance with company policies and procedures, as well as regulatory requirements.
   • Maintain accurate documentation of procurement and payment activities.
   • Assist in audits by providing necessary documentation and support.

6. Process Improvement:
   • Identify opportunities to streamline and improve the procure-to-pay process.
   • Propose and implement process enhancements to increase efficiency and effectiveness.

Qualifications:

• Bachelor's degree in business administration, Finance, Accounting, or related field preferred.

• Previous experience in procurement, accounts payable, or related areas is a plus.

• Strong attention to detail and accuracy in data entry and record-keeping.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (particularly Excel) and familiarity with procurement software systems. Previous experience in MS D365 is a plus

• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

• Eagerness to learn and grow in the field of procurement and finance.

Additional Information: This is a junior-level position ideal for 2-4 years of experienced individuals seeking to build their career in procurement and finance. Training will be provided to familiarize the successful candidate with our organization's processes and systems. This role offers opportunities for advancement and professional development within the company

How to apply

If you are interested in this role, then we'd love to hear from you. Please go ahead and click apply and submit your resume with appropriate contact information.

Aptia is committed to creating a diverse, inclusive and equitable work environment. At Aptia, fostering an equitable and inclusive environment for all our people to flourish is a priority. We are an equal opportunity employer and aim to attract and retain the best people without attention to age, background, disability, ethnic origin, family duties, political affiliation, race, religion, gender and sexual orientation.

If there are any reasonable adjustments we can make to the recruitment process to ensure it is accessible to you, we encourage you to reach out to us.