deputy manager

2 days ago

Kolkata, West Bengal, India SPML Infra Ltd Full time ₹ 4,00,000 - ₹ 8,00,000 per year

CORPORATE OFFICE, Kolkata, West Bengal, India

Department

OFFICE MANAGEMENT

Job posted on

Oct 30, 2025

Employment type

REGULAR

. Administrative Assistant

Role: Provides general administrative and clerical support to ensure efficient office operations.

Responsibilities:

  • Manage schedules, appointments, and meetings
  • Handle phone calls, emails, and correspondence
  • Maintain filing systems and records
  • Assist with reports, presentations, and data entry

    Key Skills: MS Office, communication, organization, multitasking

2. Office Administrator

Role: Oversees daily office activities and ensures everything runs smoothly.

Responsibilities:

  • Manage office supplies, vendors, and maintenance
  • Coordinate administrative procedures
  • Supervise support staff
  • Handle petty cash and expense tracking

    Key Skills: Time management, problem-solving, leadership

‍ 3. Executive Assistant

Role: Supports senior executives or directors directly.

Responsibilities:

  • Manage executive calendars and travel arrangements
  • Prepare reports, presentations, and minutes
  • Handle confidential information
  • Coordinate with internal and external stakeholders

    Key Skills: Discretion, scheduling, communication, project management

4. HR Administrator

Role: Supports HR department with documentation and employee management tasks.

Responsibilities:

  • Maintain employee records and HR databases
  • Assist in recruitment, onboarding, and payroll
  • Prepare HR reports
  • Manage attendance and leave records

    Key Skills: HR software (e.g., SAP, Workday), confidentiality, communication

5. Office Manager

Role: Manages administrative staff and office budgets, ensuring efficient operations.

Responsibilities:

  • Oversee office operations and administrative projects
  • Develop and implement office policies
  • Manage vendor contracts and budgets
  • Supervise administrative teams

    Key Skills: Leadership, budgeting, decision-making, organization

6. Receptionist / Front Desk Executive

Role: First point of contact for visitors and clients.

Responsibilities:

  • Greet visitors and direct them appropriately
  • Answer calls and respond to inquiries
  • Maintain visitor logs
  • Handle courier and mail services

    Key Skills: Customer service, communication, professionalism

7. Data Entry / Administrative Clerk

Role: Focuses on accurate data entry and record maintenance.

Responsibilities:

  • Enter and update data in systems
  • Maintain spreadsheets and reports
  • Verify and cross-check information

    Key Skills: Accuracy, typing speed, MS Excel proficiency

8. Project Administrator

Role: Supports project teams with administrative and coordination tasks.

Responsibilities:

  • Track project progress and documentation
  • Assist with project scheduling and communication
  • Manage budgets and procurement documentation

    Key Skills: Project coordination, reporting, teamwork

9. Accounts / Finance Administrator

Role: Handles basic financial and bookkeeping tasks.

Responsibilities:

  • Manage invoices, billing, and payments
  • Track budgets and expenses
  • Reconcile accounts

    Key Skills: Accounting software (Tally, QuickBooks), attention to detail, numeracy

10. Legal or Compliance Administrator

Role: Provides administrative support to legal or compliance departments.

Responsibilities:

  • Maintain legal documents and case files
  • Coordinate with external counsel
  • Track deadlines and compliance reports

    Key Skills: Legal documentation, confidentiality, organization

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