Accounts Assistant

18 hours ago

Bengaluru, Karnataka, India The Paul Bangalore (Ms. Paul Resorts & Hotels Pvt. Ltd.) Full time ₹ 1,80,000 - ₹ 3,25,000 per year

ACCOUNTING ASSISTANT DUTIES AND RESPONSIBILITIES:

  • Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.

  • Cash handling functions for the hotel and reconcile all cash dropped at the front desk.

  • Assist with analysing financial statements on a monthly basis and report any variances to the concerned department heads.

  • Assist with financial and tax audits.

  • Assist with preparing tax returns and corporate reporting requirements.

  • Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.

  • Assist financial Controller with completing the year-end audit process.

  • Review and approve all reconciliation and audit work papers.

  • Post city ledger payments in property management system, reconcile and bill all city ledger accounts.

  • Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.

  • Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies.

  • Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.

  • Reconciles bank statements.

  • Prepare wire transfer confirmations for reimbursable invoices.

  • Prepare credit card authorisations for American Express, Visa, Master, Diners etc. and send to vendors.

  • Verify if credit card service charge is billed correctly for all credit card transactions.

  • Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting.

  • If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same.

  • Review the postings, payments, revenue and guest balance reports on a daily basis.

  • Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's.

  • Maintains accounting databases by entering data into the accounting program.

  • Assists with reimbursable invoicing.

  • Set up new accounts in accordance with established credit policy.

  • Assign unique AR number to new approved accounts on both PMS and Back office software.

  • Assist in reconciling open account status items.

  • Input General Cashier Summary and maintain binder.

  • File and distribute credit card cancellations, bulletins and credit warnings.

  • Process and follow-up on all returned checks accepted as cash payment.

  • Record General Ledger and City Ledger reconciliation.

  • Analyse revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.

  • Maintain Vendor's permanent files and Certificates of Insurance.

  • Maintain contracts for vendors.

  • Process payroll or verify payroll dollars and reports.

  • Process authorise purchase requests as needed.

  • Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.

  • Maintain Office supplies and order as needed.

  • Any other job related duties as and when assigned by the Financial controller.

  • Accomplishes accounting and organisation mission by completing related results as needed.

Job Type: Permanent

Pay: ₹180, ₹325,000.00 per year

Benefits:

  • Food provided
  • Leave encashment
  • Provident Fund

Work Location: In person

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