Administrative Assistant

2 weeks ago

Greater Delhi Area, India 3Flickers Full time ₹ 2,00,000 - ₹ 4,00,000 per year

Job Title: Administrative Assistant

Department: Administration / Executive Office / Operations

Location: [Insert Location or "Hybrid"]

Reports To: Office Manager / Executive Director / Department Head

Position Overview

The Administrative Assistant provides comprehensive administrative and operational support to ensure the efficient functioning of daily office activities and executive operations. This role involves managing schedules, coordinating meetings, preparing documentation, and facilitating communication across teams.

The ideal candidate is organized, proactive, and detail-oriented, with strong interpersonal and multitasking skills to support executives and colleagues in a fast-paced environment.

Key Responsibilities

  1. Office & Administrative Support

Perform general administrative duties, including document preparation, filing, and correspondence management.

Organize and maintain office records, supplies, and equipment inventories.

Support day-to-day office operations and ensure a professional, well-functioning work environment.

  1. Executive & Team Assistance

Manage calendars, appointments, and travel arrangements for executives or department heads.

Coordinate meetings, prepare agendas, record minutes, and follow up on action items.

Handle confidential information with discretion and maintain a high level of professionalism.

  1. Communication & Coordination

Serve as a point of contact for internal and external communications.

Liaise with vendors, clients, and partners to support administrative processes.

Facilitate smooth communication across departments and ensure timely information flow.

  1. Reporting & Documentation

Assist in the preparation of reports, presentations, and business correspondence.

Maintain accurate databases, records, and filing systems (both digital and physical).

Support finance and HR teams with expense reports, invoices, and onboarding documentation as needed.

  1. Event & Logistics Management

Coordinate logistics for company events, meetings, and conferences.

Support office-related procurement, catering, and facility arrangements.

Assist with organizing employee activities and internal communications initiatives.

Qualifications & Experience

Bachelor's degree preferred; equivalent professional experience accepted.

2–5 years of experience in administrative or executive support roles.

Excellent organizational, time management, and multitasking abilities.

Strong written and verbal communication skills in English.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.

High level of integrity, confidentiality, and professionalism.

Experience in fast-paced or international organizations is a plus.

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