Finance & Admin Executive
2 days ago
Position:
Finance & Admin Executive
Location:
Bengaluru South
Reporting To:
Director / Head of Operations
Employment Type:
Full-time, On-site
Role Overview
We are looking for a detail-oriented and proactive Finance & Admin Executive to manage
the day-to-day operations of our company. This role combines bookkeeping, compliance,
payroll, HR, and office administration responsibilities, making it ideal for someone who enjoys
multi-tasking and taking ownership across functions.
Key Responsibilities
1. Finance & Bookkeeping
- Maintain accurate books of accounts, record daily transactions, and reconcile ledgers.
- Manage month-end closure activities including provisions, prepaid expenses, and
- depreciation.
- Prepare and review Bank Reconciliation Statements.
- Raise customer invoices, track receivables, and coordinate vendor payments.
- Assist in preparation of monthly financial statements (Balance Sheet, P&L, Budget vs Actuals).
- Coordinate with external Chartered Accountant (CA) for audits and statutory filings.
2. Compliance
- Assist in preparation and filing of GST returns, TDS returns, and PT returns in coordination
- with CA/consultants.
- Ensure timely tax payments and statutory compliance under Income Tax Act, GST Act, and
- other applicable laws.
- Maintain records for advance tax, vendor TDS, and issue Form-16A/Form-16 certificates.
- Support Company Secretary in preparation of board minutes, statutory registers, and RoC
- filings.
3. Payroll Management & HR
- Design and maintain employee salary structures.
- Process monthly payroll including tax deductions, reimbursements, and full & final
- settlements.
- Generate payslips, Form 16, and e-TDS returns (Form 24Q).
- Support recruitment & manage employee onboarding:
- Maintain HR records, employee files, and HR documentation.
- Ensure statutory HR compliance (PF, PT, ESIC if applicable).
5. Administration
- Maintain and update company records and files (digital & physical).
- Manage procurement and availability of office supplies.
- Coordinate with vendors and service providers for contracts and timely payments.
- Oversee office upkeep, IT coordination, and facility maintenance.
- Track renewal of licenses, registrations, and agreements.
Qualifications & Skills
Education:
Bachelor's degree in Commerce / Finance / HR / Business Administration.
Additional certifications in Accounting, HR, or Taxation will be an advantage.
Experience:
2–5 years of relevant experience in finance, HR, and admin functions (preferred in
small/mid-sized companies).
Experience with accounting software Tally and MS Office.
Skills:
- Strong knowledge of bookkeeping, GST, TDS, and payroll.
- Familiarity with HR policies, labor laws, and employee engagement.
- Excellent organizational, communication, and multitasking skills.
- Ability to work independently and coordinate with external consultants.
- High level of integrity and confidentiality.
Why Join Us?
Opportunity to handle end-to-end responsibilities across Finance, HR, and Admin.
Exposure to a fast-growing company with a small team and collaborative culture.
Chance to grow into a Managerial role as the company scales.
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