Manager - HR

Role & responsibilities

1. Employee Onboarding & KYC Governance

• Lead the KYC verification process for all new employees, ensuring document authenticity, accuracy, and legal compliance.
• Develop and maintain a robust verification system that supports audit readiness and zero non-compliance incidents.
• Partner with recruitment and HR operations to streamline the onboarding process through digital verification tools.

2. Statutory Enrollments UAN & ESI

• Independently generate UAN and ESI numbers for all new employees through respective government portals.
• Ensure accurate mapping of employee data, minimizing errors and rejections during registration.
• Maintain a 100% compliance rate in statutory employee enrollments and contribution submissions.

3. Employee Master Data Management

• Create and maintain unique employee IDs in the HRMS/HRIS platform.
• Ensure real-time updates of employee records, organizational movements, and compliance-related details.
• Drive data governance standards that ensure accuracy and confidentiality across all HR databases.

4. Payroll Administration & Compliance

• Oversee end-to-end payroll processing for all employees, ensuring completion on or before the 7th of every month with 100% accuracy.
• Incorporate statutory changes, minimum wage revisions, and tax compliance updates in payroll configurations.
• Monitor payroll audits and ensure alignment with Finance, Audit, and Statutory bodies.
• Manage full & final settlements and coordinate closely with the accounts department for disbursements.

5. Statutory Compliance & Regulatory Reporting

• Ensure timely filing and submission of all statutory returns (EPF, ESI, PT, LWF, Bonus, Gratuity, etc.).
• Maintain flawless statutory registers and records as per the Factories Act, Shops & Establishments Act, and other labor laws.
• Liaise with external consultants, government officials, and auditors for inspections, ensuring zero penalties or deviations.

6. ESIC Family Data & Record Updates

• Manage and update family details of existing employees in the ESIC portal, ensuring complete benefit coverage.
• Validate all updates for accuracy and compliance during audits and inspections.

7. Audit Excellence & Compliance Assurance

• Represent the HR function during internal and external audits, demonstrating complete documentation control and readiness.
• Achieve 100% compliance accuracy through proactive monitoring, documentation discipline, and timely gap closure.
• Drive continuous improvement initiatives to strengthen compliance systems and minimize audit risks.

8. MIS & Analytics

• Prepare and publish monthly HR Compliance & Payroll MIS reports with actionable insights for leadership review.
• Track compliance KPIs such as submission timelines, audit scores, and statutory accuracy levels.
• Leverage data analytics to enhance payroll accuracy and statutory efficiency.

9. Statutory & S&E Register Maintenance

• Maintain and periodically update all Statutory Registers and S&E Registers for the Head Office and other sites.
• Ensure all records are inspection-ready, audit-compliant, and digitally accessible.

10. Business Support & Labor Costing

• Collaborate with the Business Development and Finance teams to prepare accurate labor cost estimates for new projects within a 24-hour turnaround time.
• Validate manpower site invoices and ensure completion on or before the 10th of every month.

Provide advisory support to management on statutory implications of new business initiatives .

Experience and Commitment

• 6-7 years of experience in payroll operations and statutory compliance.

Qualification & Skills

• Bachelors degree & MBA in Human Resources, Business Administration, or a related field.
• Strong knowledge of payroll processes, PF, ESI, statutory compliance, and labour laws.
• Excellent attention to detail and organizational skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and HR software.
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple tasks efficiently.

This position follows a Work From Office (WFO) policy.