Ocean Import/Export Documentation Opening

2 days ago

Chennai, Tamil Nadu, India Dahnay Logistics Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Dear Candidates

Greeting from Dahnay Logistics

We have an excellent oppurtunity for ocean export documentation executive

Below is the details regarding the position.

  • Prepare and submit Shipping Instructions (SI) to the carrier as per booking details and cargo readiness.
  • Submit Verified Gross Mass (VGM) to the carrier within the prescribed cut-off time.
  • Follow up with carriers for timely receipt of freight invoices and ensure accuracy.
  • Account carrier invoices into the internal system and follow up with the accounts/finance team for timely payment confirmation.
  • Prepare, verify, and release Master Bill of Lading (MBL) and House Bill of Lading (HBL), ensuring all details match customer and regulatory requirements.
  • Raise invoices to customers and follow up for any outstanding payments (O/S).
  • Send pre-alerts to customers/overseas agents with all required shipment documents including draft BL, invoice, and packing list.
  • Coordinate with internal teams (booking, operations, sales) and external stakeholders (customers, carriers, agents, CHA) for smooth documentation flow.
  • Maintain accurate records and update documentation trackers/ERP systems in real-time.
  • Handle BL amendments, switch BLs, and telex release formalities where necessary.
  • Ensure timely document dispatch via email, courier, or upload to customer portals.

key Skills & Competencies:

  • In-depth understanding of export documentation procedures, Incoterms, and carrier compliance.
  • Familiarity with major shipping lines (Maersk, MSC, Hapag Lloyd, etc.) and their documentation platforms (e.g., INTTRA, GT Nexus).
  • Experience in submitting VGM, SI, and handling carrier communications.
  • Proficiency in MS Office (Excel, Word) and freight forwarding software (e.g., Logisys, Cargowise).
  • Strong coordination, attention to detail, and ability to manage multiple shipments simultaneously.
  • Excellent communication skills written and verbal.

Budget -Best in the Industry

Notice -15days/ Immediate

Interested candidate can share resume with to

Regards

Deepti

Deputy Manager-HR

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