HR Admin Cum Receptionist
4 hours ago
Position: HR Admin cum Reception Executive (Female)
Reports To: Branch Manager & HR & Admin Manager
Location: Chennai
Job Description:
The Admin cum Reception Executive will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. The role also involves handling administrative tasks, supporting office operations, and assisting various departments in day-to-day functions.
Key Responsibilities:
Front Office Management:
- Greet and welcome visitors in a courteous and professional manner.
- Manage the reception desk, handle incoming calls, emails, and correspondence.
- Maintain visitor records and issue visitor passes.
- Ensure the reception and waiting area is clean, tidy, and presentable.
Administrative Support:
- Assist in handling office supplies, stationery, and inventory management.
- Coordinate with vendors, service providers, and housekeeping staff.
- Manage courier services (incoming and outgoing).
- Assist in scheduling meetings, conference rooms, and appointments.
- Maintain records, files, and databases in an organized manner.
Support to HR/Admin Department:
- Assist in arranging travel, hotel bookings, and logistics for employees/guests.
- Provide support in organizing office events, meetings, and employee engagement activities.
- Help in maintaining attendance records and basic HR administrative tasks.
General Office Support:
- Ensure office equipment (printers, telephones, internet, etc.) is functional and coordinate for maintenance.
- Monitor and support housekeeping activities to maintain cleanliness.
- Handle basic documentation, scanning, photocopying, and filing work.
Key Skills & Competencies:
- Excellent communication and interpersonal skills.
- Pleasant personality with a customer-service mindset.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
- Ability to maintain confidentiality and professionalism.
- Time management and problem-solving skills.
Qualification & Experience:
- Graduate in any discipline (preferred in Administration/Commerce/Arts).
- 2-5 years of experience in front office / administration roles.
Salary Range
- 20,000 30,000 per month (based on experience and skills).
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