HR & Admin Assistant

17 hours ago

Chennai, Tamil Nadu, India eorchids techsolutions pvt. ltd Full time ₹ 4,50,000 - ₹ 6,50,000 per year

Job Title: HR Admin Assistant

Experience Required: 4 to 5 Years

Salary: As per industry standards

Employment Type: Full-time (India-based candidates supporting UK operations)

About the Role:

We are looking for a detail-oriented and proactive HR Assistant to support our HR & Recruitment team in managing daily HR operations, recruitment coordination, and employee documentation. This role involves end-to-end administrative support across recruitment, onboarding, employee relations, and HR compliance. The position requires strong communication, organization, and time management skills.

Key Responsibilities:

Recruitment Support

  • Draft and publish job advertisements across various online platforms.
  • Monitor applications, maintain candidate trackers, and coordinate interview schedules.
  • Communicate with candidates regarding interviews, offer letters, and onboarding requirements.

Onboarding & Offboarding

  • Collect, verify, and organize new hire documentation.
  • Create and maintain digital employee records.
  • Support exit procedures and offboarding documentation.

HR Administration

  • Maintain employee data, trackers, and HR documentation.
  • Format HR policies, templates, and official communications.
  • Ensure GDPR compliance and data confidentiality.

Performance & Attendance Tracking

  • Maintain PDR (Performance Development Review) and Probation review schedules and records.
  • Track annual leave, absences, and generate leave reports.
  • Flag attendance or leave discrepancies to the HR Lead.

Employee Relations Support

  • Record and prepare meeting minutes for HR or disciplinary discussions.
  • Draft HR correspondence and maintain secure storage of sensitive files.

Coordination & Communication

  • Manage HR inbox and follow up on pending tasks.
  • Schedule HR meetings, PDRs, and check-ins using shared calendars.
  • Provide timely updates on assigned tasks and meet all HR deadlines.

Skills & Qualifications:

  • Master's degree in Human Resources, Business Administration, or related field.
  • MSW-HR, MBA -HR, MA-HRM
  • 35 years of experience in HR coordination, recruitment, or admin support.
  • Strong knowledge of MS Office / Google Workspace tools.
  • Excellent written and verbal communication skills.
  • Attention to detail, confidentiality, and organizational efficiency.
  • Ability to manage time-sensitive tasks independently in a remote setup.

Tools & Platforms:

  • Google Drive / OneDrive
  • Spreadsheets (Google Sheets/ Excel/Teams)
  • HR Documentation Platforms
  • Email and Calendar Management Tools

Work Schedule:

  • Flexible working hours to align with UK operations.
  • Must provide daily or weekly task updates to the HR Lead.

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