Receptionist / Front Office Executive

6 days ago

Godrej Foods Company VegOils Mumbai, India Sleepmax Full time ₹ 30,00,000 - ₹ 60,00,000 per year
  • Key Responsibilities1. Front Desk & Visitor ManagementGreet and welcome visitors, customers, vendors, and partners with a warm and professional attitude
  • Maintain the visitor log (manual or in Excel) and ensure visitor badges/registers (if any) are properly managed
  • Coordinate with relevant employees when guests arrive and guide them to the meeting room or waiting area
  • Handle incoming phone calls: answering, screening, and directing them to the right person/department
  • Manage incoming and outgoing couriers, documents, and parcels, and keep proper records
  • 2. Pantry ManagementEnsure the pantry is clean, stocked, and presentable at all times
  • Coordinate with pantry staff/office boys for serving water/tea/coffee to guests and during internal meetings
  • Maintain basic inventory records for pantry items (tea/coffee, snacks, disposables, etc.) using simple Excel or registers
  • Raise replenishment requests on time to avoid stock-outs
  • 3. Housekeeping CoordinationCoordinate daily with housekeeping staff to ensure:
  • Reception and common areas are clean and tidy
  • Meeting rooms are prepared before/after meetings
  • Washrooms and high-traffic areas are regularly checked
  • Highlight any maintenance or cleanliness issues to Admin/HR and follow up until resolved
  • 4. Administrative SupportSupport HR/Admin team with basic documentation, filing, and photocopy/scan work when required
  • Help schedule internal meetings by blocking meeting rooms and ensuring readiness
  • Maintain simple checklists (for daily opening/closing of office, pantry checks, housekeeping rounds, etc.)
  • Assist with company events or small office activities (festive décor, celebrations, etc.) as needed

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