Administration Manager

We want to shape the future with vision and innovation. Be part of it and develop your full potential

As part of the global NTT DATA Group, one of the most successful IT service providers in the world, we specialize in value-added SAP solutions as NTT DATA Business Solutions. With over 12,000 employees in more than 30 countries, we design, implement, and develop custom-fit SAP solutions for our global customers.

Would you like to take the next step in your career and be part of our highly qualified team?

Job Title: Administration Manager

Experience: 10 to 15 Years

Qualification: MBA/Graduate

Job Location: Hyderabad

Employment Type: Full-time / Work from Office

Role Objective :

Administration Manager will lead, manage, and optimize all administrative, facilities, operations, travel, transport, and support functions of the organization. This role requires a seasoned professional with strong expertise across Facilities Management, Operations, Travel & Transport, MIS, EHS, ISO 9001, Compliance, Audits, Vendor Management, Budgeting, BMS, and Cost Control. The ideal candidate should ensure seamless workplace operations, compliance with statutory requirements, and efficient resource utilization.

Key Responsibilities

Facilities & Infrastructure Management

• Oversee end-to-end facility operations including building maintenance, housekeeping, security, cafeteria, and workplace management.
• Ensure preventive and corrective maintenance of electrical, mechanical, HVAC, plumbing, and fire-safety systems.
• Manage BMS (Building Management Systems) for efficient energy and facility control.
• Ensure optimal functioning of workplace infrastructure, seating allocation, space planning, and expansion projects

Operations & Administration

• Manage day-to-day administrative functions ensuring smooth business operations.
• Develop and implement administrative SOPs, policies, and governance frameworks.
• Monitor office services, AMC contracts, and service performance metric

Travel & Transport Management

• Oversee domestic and international travel arrangements, travel policies, travel partners, and cost optimization initiatives.
• Manage employee transport operations (routes, fleet coordination, vendor controls, compliance, safety norms)

Vendor & Contract Management

• Identify, evaluate, and onboard vendors for facilities, travel, security, housekeeping, maintenance, and admin services.
• Negotiate contracts, SLAs, rate cards, and ensure vendor performance monitoring.
• Maintain service quality, cost effectiveness, and adherence to compliance procedures.

EHS (Environment, Health & Safety) & Compliance

• Implement and monitor EHS policies as per organizational and statutory regulations.
• Ensure workplace safety audits, emergency preparedness, fire drills, and hygiene standards.
• Coordinate with safety officers, external auditors, and regulatory authorities

ISO 9001 & Internal Audit Management

• Maintain ISO 9001 documentation, standards, and quality processes for administration operations.
• Support internal and external audits; ensure timely implementation of corrective actions.

MIS & Reporting

• Prepare and maintain comprehensive MIS reports related to admin costs, transport usage, facility performance, vendor billing, and compliance dashboards.
• Present monthly/quarterly administration performance metrics to leadership.

Budgeting & Cost Control

• Lead annual budgeting for administration, facilities, transport, and office operations.
• Analyze costs, monitor expenditures, and implement cost optimization strategies.
• Forecast future admin requirements and plan resource allocation accordingly.

Required Skills & Competencies

• Facilities Operations Management
• BMS systems management
• EHS and ISO 9001 compliance
• Audit readiness (internal & external)
• Vendor and contract management
• Travel & transport operations
• Budget preparation and financial control
• Strong MIS & reporting skills (Excel, dashboards, analytics)
• Understanding of statutory compliances related to admin, safety & labor norms

Education & Experience

• Bachelors degree required, MBA or equivalent preferred.
• 1015 years of experience in Administration, Facilities, Operations, or Corporate Services in a mid to large-scale organization.
• Proven experience in managing multi-disciplinary teams and complex facility environments.

Do you have questions?

• We are looking forward to receiving your complete application documents (cover letter, CV and references if you can) stating the earliest date you could start.

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