Senior Human Resources Advisor

Position:
Senior HR Advisor

Location: Pune (onsite)

Employment Type: Fulltime Permanent role

Shift Timing: 12:30 - 9:30 PM

Notice Period Max 15-20 Days.

Budget- 8-9 LPA MAX

Min. 7+ years of relevant exp. needed

Role Summary

The HR Advisor will be responsible for managing the end-to-end employee life cycle, ensuring compliance with Indian Labour Laws, handling HR operations, payroll, employee relations, policy administration, facility management, and providing HR advisory support to India and UK stakeholders. The role demands strong coordination, organisational skills, and attention to legal compliance.

Key Responsibilities

End-to-End Employee Life Cycle Management

· Manage recruitment coordination including arranging in-office interviews.

· Prepare, review, and share offer letters and keep candidate documentation updated.

· Handle onboarding processes, documentation, joining formalities, and complete induction.

· Maintain accurate employee database and personnel files.

· Manage probation reviews, confirmations, and performance tracking.

· Conduct exit process, including documentation, full and final coordination, and exit interviews.

HR Policy & Compliance

· Create, update, and implement HR policies aligned with Indian labour laws.

· Monitor and integrate government notifications, statutory updates, and amendments.

· Ensure timely policy renewals, compliance audits, and documentation accuracy.

· Administer and manage POSH compliance, including Internal Committee coordination, quarterly sessions, and record maintenance as per legal norms.

Payroll & Statutory Compliance

· Process monthly payroll and ensure accuracy of:

· Week-off working

· National holiday working

· Overtime calculation

· Performance bonus

· Manage PF, ESIC, zero filings, challan creation, and statutory submissions.

· Prepare and distribute payslips.

· Maintain and verify attendance & leave records on Breathe HRMS.

· Ensure 100% compliance with Indian payroll rules and labour regulations.

HR Operations & Advisory

· Advise UK line managers on India-specific HR processes and employment norms.

· Handle employee relations, grievances, and location-specific operational issues.

· Manage medical insurance, including policy selection, onboarding employees, claims support, and documentation.

· Maintain employee IT asset purchase , Asset register, allocation, and tracking.

Employee Engagement & CSR

Plan and execute employee engagement initiatives:

· Monthly birthdays

· Wellness programs

· Festive events

· CSR activities

· Arrange mandatory employee trainings as per law fire drill, health & safety, etc.

Facility & Office Administration

End-to-end management of workplace facilities including:

· Water cooler servicing

· Coffee machine maintenance

· Monthly rent & vendor invoice checks

· AC repair & maintenance

· Office furniture repair

· Restroom hygiene checks

· First-aid box replenishment

· Electricity bill management

· Hygiene & consumables supply arrangement

· Parking allocation

· CCTV access management

· Pest control routine

· Courier & dispatch management

· Printer toner purchase & refilling

· Office stationery purchase etc

Travel & Visa Support

Assist employees with visa documentation, travel planning, stay arrangements, and end-to-end booking coordination.

Budgeting & Expense Control

· Verify and track daily office expenses, employee reimbursements, and vendor payments.

· Assist accounts team in preparing the annual HR & admin budget.

Skills & Qualifications

· Master's degree in HR, Business Administration, or related field.

· Strong knowledge of Indian Labour Laws and statutory compliance.

· Experience in payroll, HRMS tools (preferably Breathe HR).

· Excellent communication and advisory skills to work with global teams.

· Problem-solving ability and strong attention to detail.

· Ability to manage multiple tasks and maintain accuracy under pressure.