Admin Associate
2 days ago
Job Overview:
We are looking for a detail-oriented and proactive Admin Associate to manage the administrative functions of our Central Office and Clinics. The role involves procurement, vendor management, repair and maintenance coordination, managing office supplies, and executing offline activities to ensure seamless operations.
Key Responsibilities:
Administrative Support:
Manage day-to-day administrative tasks for the Central Office and Clinic.
Coordinate and oversee repair and maintenance work to ensure smooth operations.
Ensure timely procurement of supplies and materials for both the office and clinic.
Procurement and Vendor Management:
Identify and negotiate with vendors to procure quality goods and services at optimal prices.
Maintain relationships with vendors to ensure timely delivery and service.
Handle purchase orders, invoices, and ensure budget compliance.
Clinic Maintenance and Operations:
Conduct regular inspections of the clinic to identify and address maintenance needs.
Coordinate with technicians and vendors for timely repair of equipment, fixtures, and utilities.
Ensure all clinic assets, including furniture and equipment, are in good condition and functioning properly.
Monitor cleanliness, waste disposal, and overall upkeep of the clinic premises.
Stationary and Collaterals:
Oversee inventory and manage orders for office supplies, stationary, and clinic requirements.
Coordinate with printers for the production of marketing collaterals and materials.
Offline Activities Execution:
Support the execution of offline marketing and outreach activities, such as local events, health camps, and other initiatives.
Coordinate logistics and ensure all necessary materials are available for such activities.
Coordination and Reporting:
Collaborate with the central team and clinic staff to ensure operational requirements are met.
Maintain records of purchases, expenses, and vendor agreements for periodic reviews.
Provide regular updates and reports on administrative tasks and projects to the management team.
Key Skills and Competencies:
Strong organizational and multitasking skills.
Effective negotiation and vendor management abilities.
Attention to detail and proactive problem-solving skills.
Excellent communication and interpersonal skills.
Ability to manage budgets and track expenses.
Qualifications:
Bachelors degree in Business Administration, Commerce, or a related field.
2+ years of experience in administration, procurement, or a similar role.
Proficiency in MS Office (Excel, Word, PowerPoint).
Experience in managing facilities and coordinating offline activities is a plus.
What We Offer:
Competitive salary based on experience.
A dynamic and collaborative work environment.
Opportunities for personal and professional growth.
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