Project Coordinator

Job Title: Project Coordinator

Location: Mohali, India

Department: Delivery

Reports To: Product Director

Job Type: Full-Time

About Us:

TRUQUNTUM IT is a Global Leading Organization dedicated to leveraging cutting-edge technology to drive business innovation and growth. We're architects of online experiences, innovators in the digital landscape, and partners in our clients' success stories. Our journey began with a simple yet powerful vision — to transform businesses through strategic and creative digital solutions.

At TRUQUANTUM IT, we pride ourselves on a holistic approach to digital excellence. We don't just create websites or run marketing campaigns; we craft immersive digital journeys that resonate with audiences. From the inception of an idea to its execution, we bring together a team of passionate professionals who thrive on pushing boundaries and challenging the status quo.

Our global team comprises of industry experts hailing from Canada and APAC realms including India and Indonesia having creative and innovative minds. We are tech-savvy enthusiasts and bring a wealth of intelligence and expertise to the table. Whether it's web development, design, digital marketing, or emerging technologies, we're here to navigate the complexities and deliver solutions that make a lasting impact.

Position Overview:-

The Project Coordinator will work directly with the Senior PMO team to create and maintain documentation such as status reports, budget change reports, contact reports, meeting notes, resourcing documentation, and meeting facilitation as well as facilitating both client facing and internal meetings.

The Project Coordinator will help create, organize, maintain and enforce program governance for both client work and the PMO department established by PMO leadership for existing programs to ensure all client services goals are met. This person should have experience supporting senior leadership on client services activities, be comfortable with being client facing with all stakeholders at all levels and coordinating projects with various deliverables. The ideal candidate will have experience delivering or have been part of a project team that has delivered enterprise CMS website design, development, ecommerce, SEO, PPC, UX, analytics, content at scale, and digital experience platforms.

If you are an organized and proactive client services professional with a strong background in project or account coordination within a technology, consulting, or marketing agency, known for your self-motivation, problem-solving abilities, and critical thinking, and are eager to expand your skills in project coordination and management, this role is perfect for you.

Responsibilities:

• Assist project managers in planning and executing project plans to meet deadlines and client expectations.
• Handle multiple tasks within your project portfolio and help keep projects on track. 
• Ensure project milestones are met, communication is clear, and collaboration among teams is effective. 
• Act as a primary or secondary point of contact for project updates and client communications.
• Collaborate with internal teams to monitor project progress and maintain project governance documentation of timelines and key milestones.
• Support the coordination of project resources, scheduling, and task assignment.
• Proactively identify potential project risks and communicate them to the project manager or relevant stakeholders.
• Provide regular project status updates and facilitate communication across teams.
• Help ensure client satisfaction by maintaining open communication and addressing any project-related concerns.
• Document and report on project learnings, contributing to process improvement and knowledge-sharing.

Requirements

• 2+ years of experience in project/ account coordination or project/ account management, preferably in a technology, consulting, or marketing agency.
• Familiarity with project management tools and software including JIRA, Confluence, ClickUp, Figma, GSuite, Office 365, Teams
• Demonstrated strong organizational skills and an ability to manage multiple tasks simultaneously.
• Understanding of the project management lifecycle and methodologies (waterfall and agile delivery methodologies)
• Excellent communication skills, both verbal and written.
• Self starter, critical thinker and a quick learner with the ability to identify potential project challenges
• Problem-solving mindset with a proactive approach to managing challenges.
• Ability to work collaboratively with cross-functional teams and external stakeholders.
• Detail-oriented with a focus on maintaining quality standards.

Additional Experience:

• Bachelor's degree or equivalent experience in business, marketing, communications, project management, or computer sciences.
• Experience working with teams across North America, India, and APAC regions.
• Familiarity with managing site and app development projects and collaborating with analysts and media partners.
• Consumer packaged goods, retail, finance, or loyalty industry experience is a plus.