Executive Assistant To Managing Director

Job Title: Executive Assistant to the Chairmans Office,

Easy Plastics Pvt Ltd

Location:Mulund , Mumbai

About Easy Plastics Pvt Ltd

Easy Plastics is a family-run manufacturing and export company, specializing for over 20 years

in high-quality plastic bagsincluding virgin plastic shopping (T-shirt) bags, flat trash bags,

carry bags, grocery bags, ice bags, Thank You bags, and liners The company uses HDPE,

LDPE, and PP and offers biodegradable alternatives and up to 6-color printing, packaged in

premium 3- or 5-ply boxes. Serving clients from supermarkets and retail stores to restaurants and

industries, Easy Plastics maintains stringent quality standards, exports to North America,Uk ,

Africa and pursues environmental stewardship through recyclable materials and moves toward

zero-waste manufacturing

Position Overview

As Executive Assistant to the owner, you will be the right hand of Mr. Paras Shahresponsible

for ensuring his time is optimized, projects move forward smoothly, and the business maintains

its commitment to quality, customization, and sustainability. Youll act as a gatekeeper,

coordinator, and enabler across internal teams, suppliers, and clients.

Key Responsibilities

1. Administrative & Strategic Support

Serve as the primary point of contact for scheduling, email correspondence, and meeting

preparation for Mr. Paras Shah.

Prioritize and manage inbound communicationsfiltering, drafting responses, briefing

the owner on priorities.

Coordinate strategic planning sessions, review meetings, and prepare follow-up action

trackers.

Import export documentation and compliances.

2. Production & Client Coordination

•

Interface with production, quality control, and packaging teams for status updates on

current orders (printing, customization, raw material status).

Track export documentation and logistics for shipments

Liaise with clients to manage customized bag specifications, billing, and delivery.

Error reduction.

3. Supplier & Vendor Management

Coordinate with raw material suppliers for HDPE, LDPE, PP, and biodegradable

materialsensuring timely procurement and quality standards.

Support vendor selection for packaging materials and manage relationships for packaging

upgrades.

4. Travel, Logistics & Personal Assistance

Arrange domestic and international travel, lodging, visas, and related travel logistics for

trade fairs or client visits.

Organize personal logistics and local arrangements for the owner, as needed.

5. Reporting, Research & Communication

Generate weekly/monthly reports summarizing orders, exports, client satisfaction, and

sustainability metrics.

Research market trendsespecially in biodegradable plastics and packaging

innovationsto inform potential business initiatives.

Craft communications, presentations or proposals for stakeholders and partners.

Qualifications

Essential:

Bachelors degree in Business Administration, Management, or similar.

35 years of experience as an Executive Assistant or Office Manager, preferably within

manufacturing, packaging, or related B2B sectors.

Strong organizational, communication, and multitasking skills.

High proficiency in using Microsoft Office and Google Suite.

Proficiency in English

Desirable:

Familiarity with the plastics or packaging industry, including knowledge of printing

processes or eco-friendly materials.

Basic understanding of logistics, export documentation, and international shipping

protocols.

Prior experience in sustainability initiatives or process improvement projects.

Travel coordination experience for corporate stakeholders.

What This Role Offers

Opportunity to closely support a business owner in a key decision-making role.

Exposure to end-to-end manufacturing processes: production, customization, export, and

sustainability.

A dynamic, family-driven environment that values craftsmanship, quality, and

innovation.

A meaningful role in evolving the companys expansion into global markets.