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Executive Personal Assistant

2 weeks ago

Hyderabad, Telangana, India Start Edge Business Solutions Full time ₹ 15,00,000 - ₹ 20,00,000 per year

Role Purpose

Own end-to-end coordination across multiple business verticals—MBA colleges (Vizag, Hyderabad, Tirupati, Vijayawada, Kakinada), Intermediate & Degree colleges (Vizianagaram, Hyderabad, Nellore), international IT staffing operations, and Real Estate & Construction. You will translate the Director's vision into structured plans, drive inter-departmental execution, ensure legal/compliance readiness (India & overseas), and build agile teams.

Key ResponsibilitiesExecutive Support & Governance

  • Act as the Director's single point of contact; manage calendar, priorities, and decision trackers.
  • Convert the Director's vision into quarterly OKRs, project plans, and weekly dashboards.
  • Prepare board notes, MoMs, briefs, and follow-ups; maintain confidentiality at all times.

Multi-Vertical Program Coordination

  • Drive launch & operations for each campus/vertical: academic calendars, admissions, branding, partnerships, facility readiness.
  • Coordinate daily with Principals, Academic Heads, Admissions, HR, Marketing, Finance, and Operations across locations.
  • Track sales/admissions pipelines, placement progress, vendor SLAs, and construction milestones.

Legal, Finance & Compliance

  • Liaise with 
    Advocates, Chartered Accountants, and Company Secretaries
     on entity formation, MoUs, contracts, audits, tax/GST, RERA, AICTE/UGC/state approvals, employment contracts, and IP/trademarks.
  • For 
    international IT staffing
    : research and coordinate overseas company formation, licensing, registrations, payroll/tax, and basic immigration/work authorization requirements (in consultation with local counsel/consultants).
  • Maintain a compliance calendar and risk register; escalate red flags proactively.

Client, Vendor & Stakeholder Management

  • Handle client communications professionally; schedule reviews, prepare proposals, and ensure prompt issue resolution.
  • Source & negotiate with vendors (marketing, construction, IT, facilities); maintain master vendor database and rate cards.
  • Build academic/industry partnerships; coordinate advisory boards and corporate tie-ups for internships/placements.

Team Building & Process Excellence

  • Help recruit, onboard, and structure efficient cross-functional teams for each location.
  • Set SOPs, checklists, and playbooks (admissions, placements, campus ops, site progress, vendor onboarding).
  • Implement simple systems (task trackers, CRMs, shared drives) and drive adoption.

Communications & Documentation

  • Draft letters, MoUs, proposals, brochures, and executive presentations.
  • Maintain a centralized, version-controlled repository of legal/financial/operational documents.
  • Prepare weekly business reviews (WBR) and monthly business reviews (MBR) with data-driven insights.

Qualifications & Experience

  • Bachelor's degree required; MBA/PG in Management/Operations preferred.
  • 5–10 years in executive assistance/PMO/operations/program management across 
    education, staffing, or real estate/construction
    .
  • Demonstrated experience coordinating with 
    Advocates/CA/CS
     and handling multi-location operations.
  • Exposure to 
    international company setup/licensing
     or global staffing operations is a strong plus.

Skills & Competencies

  • Execution & Ownership:
     Bias for action; turns ideas into structured projects with deadlines.
  • Anticipation:
     Thinks 10 steps ahead; identifies dependencies and mitigates risks early.
  • Stakeholder Management:
     Mature communication with senior leaders, regulators, and clients.
  • Analytical & Financial Acumen:
     Basic P&L, project costing, admissions/placement funnels, and construction progress metrics.
  • Legal/Compliance Savvy:
     Reads and tracks MoUs, term sheets, vendor contracts, NDAs, RERA/AICTE/UGC/state rules.
  • Tools:
     MS Office/Google Workspace, Sheets/Excel (pivot/lookup), task tools (ClickUp/Asana/Trello), Drive/Docs, CRM basics.
  • Languages:
     Excellent English; 
    Telugu required
    ; Hindi a plus.
  • Other:
     Willingness to travel; valid driver's license preferred; high integrity and discretion.

Success Metrics (KPIs)

  • On-time launch/readiness of each campus/vertical against defined milestones.
  • % closure of weekly action items; SLA compliance with legal/finance filings.
  • Admissions & placement funnel health (lead-to-enrolment ratios, offer conversions).
  • Vendor/contract cycle time and savings achieved vs. baseline quotes.
  • Quality of WBR/MBR reporting (accuracy, insightfulness, timeliness).
  • Team hiring/onboarding time and first-90-day productivity.

Compensation & Benefits

  • Competitive salary with performance-linked bonus; travel reimbursements.
  • Rapid growth pathway to 
    Program Manager / Chief of Staff
     based on performance.

Work Schedule

  • 6-day work week with flexibility for travel/site/campus visits; availability during peak admission/construction periods.