Vehicle Billing Cum Allocation Incharge

4 days ago


Perinthalmanna Malappuram, India KVR Automotive Full time ₹ 9,00,000 - ₹ 12,00,000 per year

1.Vehicle Stock Management

  • Maintain accurate records of incoming and outgoing vehicles in DMS (Dealer Management System).
  • Ensure proper documentation for all stock movements (Stock Inward, PDI, Registration, Delivery).
  • Coordinate with OEM for vehicle allocation, dispatch, and stock status.
  • Conduct daily/weekly physical stock verification and reconcile with system data.
  • Monitor stock ageing and report to Sales Manager for clearance actions.

2. CRM & Customer Data Management

  • Update and maintain customer database in CRM for all sales-related transactions.
  • Ensure timely entry of bookings, delivery schedules, and customer follow-up activities in CRM.
  • Track customer communication history for reference and follow-up.
  • Assist sales team with customer service queries related to delivery, billing, or registration status.

3. Billing & Documentation

  • Prepare retail invoices, tax invoices, and all necessary billing documentation as per company policy.
  • Ensure correctness of price, taxes, and discounts before invoice generation.
  • Maintain proper filing of billing documents for audit and compliance purposes.
  • Coordinate with finance/accounts for payment clearance before vehicle delivery.

4. Compliance & Audit

  • Ensure compliance with company policies, statutory requirements (GST, RTO, Insurance), and OEM guidelines.
  • Support internal and external audits by providing accurate stock and billing records.
  • Maintain confidentiality of sensitive company and customer data.

5. Coordination & Reporting

  • Liaise with Sales, Finance, RTO, and PDI teams for smooth workflow.
  • Submit daily, weekly, and monthly stock/billing reports to management.
  • Escalate discrepancies or delays in stock movement to concerned authorities.

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