Back Office Assistant

2 weeks ago

Gheekanta Road Ahmedabad Gujarat, India REMBO EVENTS Full time ₹ 1,80,000 per year

About the Role:

We are seeking a detail-oriented and proactive Back Office Assistant to support our event management operations. The ideal candidate will handle administrative and coordination tasks, ensuring smooth back-end functioning for successful event execution.

Key Responsibilities:

  • Maintain and organize company records, files, and databases.
  • Handle email correspondence, phone calls, and official documentation.
  • Prepare quotations, contracts, invoices, and other event-related paperwork.
  • Assist in vendor management – collecting quotations, follow-ups, and documentation.
  • Coordinate with clients, suppliers, and internal teams for smooth communication.
  • Support in scheduling meetings, preparing reports, and maintaining calendars.
  • Manage inventory records of event materials and office supplies.
  • Provide administrative support during pre-event planning and post-event follow-ups.
  • Handle basic financial data entry, billing, and expense tracking.
  • Ensure compliance with company policies and confidentiality of data.

Requirements:

  • Bachelor's degree in Business Administration, Commerce, or related field (preferred).
  • Proven experience as a Back Office Assistant, Office Administrator, or in a similar role.
  • Strong organizational and multitasking skills.
  • Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Attention to detail and problem-solving attitude.
  • Ability to work under pressure and meet deadlines, especially during event seasons.

Preferred Skills:

  • Knowledge of event management processes.
  • Basic understanding of accounting & billing.
  • Experience with CRM or event management software.

What We Offer:

  • Opportunity to work with a creative and dynamic event management team.
  • Exposure to diverse events (corporate, weddings, festivals, concerts, film festivals).
  • Growth and learning in a fast-paced industry.
  • Friendly work environment with career development opportunities.

Job Types: Full-time, Permanent

Pay: From ₹15,000.00 per month

Work Location: In person

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