Executive Assistant

Management Level

Equiniti is a leading international provider of shareholder, pension, remediation, and credit technology. With over 6000 employees, it supports 37 million people in 120 countries.  

EQ India began its operations in 2014 as a Global India Captive Centre for Equiniti, a leading fintech company specialising in shareholder management. Within a decade, EQ India strengthened its operations and transformed from being a capability centre to a Global Competency Centre, to support EQ's growth story worldwide.

Capitalising on India's strong reputation as a global talent hub for IT / ITES, EQ India has structured the organisation to be a part of this growth story. Today, EQ India has evolved as an indispensable part of EQ Group providing critical fintech services to the US and UK.

EQ's vision is to be the leading global share registrar, offering complementary services to its client base and our values set the core foundations to our success. We are TRUSTED to deliver on our commitments, COMMERCIAL in building long term value, COLLABORATIVE in our approach and we IMPROVE by continually enhancing our skills and services. There has never been a better time to join EQ.

Role Summary

The executive Assistant (EA) provides high-level administrative support to senior executives, enabling them to focus on strategic priorities by handling day-to-day operational task. This role involves managing calendars, scheduling meetings, coordinating travel, preparing reports and presentations, handling confidential information and acting as a liaison between the executive and internal/external stakeholders. The ideal candidate is proactive, highly organized, detailed -oriented and possess strong communication and problem-solving skills.

Core Duties/Responsibilities

• Daily diary management
• Arranging meetings and conference calls, draft and circulate agendas if appropriate, welcome visitors etc.
• Coordination of Executive Committee meetings including venue, IT requirements, attendee management, presentation coordination, agendas, pack preparation and distribution
• Taking, producing and circulating meeting minutes
• Arranging travel and accommodation and processing expenses
• Producing and processing purchase orders
• Assisting with new employee starter administration
• Answering the telephone, screening calls and taking accurate messages
• Co-ordinating exam/ course bookings
• Working as part of a broader team of assistants who support the Executive Management in Equiniti
• General office management tasks when required

Skills, Capabilities and Attributes

• Previous experience in a PA role, preferably Board level
• In-depth experience in collating Board papers, PDF writer and/or a Board admin platform
• Exceptional time management/organisational skills with the ability to multitask
• Polished written and verbal communication skills
• The ability to identify needs and go one step ahead
• Able to contribute as part of a team, as well as autonomously as required
• A level of confidence that will enable you to communicate with senior stakeholders
• An approachable and professional nature
• Service minded, with a focus on ensuring the highest level of support is offered to your designated stakeholders
• Strong problem-solving ability, and be able to identify potential issues and propose solutions
• Strong working knowledge of MS Outlook, Word and Excel
• A 'can do' attitude
• Approachable, friendly and warm character

Benefits:

Being a permanent member of the team at EQ you will be rewarded by our company benefits, these are just a few of what is on offer:

• Business related certification expense reimbursement
• Comprehensive Medical Assurance coverage for dependents & Parents
• Cab transport for staff working in UK & US shift
• Accidental & Life cover 3 times of concerned CTC

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. Please note any offer of employment is subject to satisfactory pre-employment screening checks.