Personal Assistant

12 hours ago

Science City Ahmedabad Gujarat, India Medigence Solutions Pvt. Ltd. Full time ₹ 2,50,000 - ₹ 3,00,000 per year

Location: Science city Experience: 4–5 Years Employment Type: Full-time Reports To: Principle architect

About the Role:

We are seeking a proactive and detail-oriented Personal Assistant (PA) with a background in architecture or design to support a principal architect. This role is ideal for someone who understands the nuances of the creative industry and can efficiently manage coordination, reminders, and follow-ups across multiple ongoing projects and stakeholders.

Key Responsibilities:

  • Calendar & Schedule Management:
  • Maintain and update daily schedules.
  • Set up and manage meetings, site visits, and deadlines.
  • Send timely reminders for appointments and deliverables.
  • Project Coordination:
  • Act as a liaison between the team and clients, consultants, and internal departments.
  • Track project timelines, follow up on task completions, and ensure smooth communication flow.
  • Help manage project documentation and ensure all files are up-to-date.
  • Communication & Follow-up:
  • Draft and respond to emails professionally.
  • Follow up with internal and external stakeholders to ensure timely responses and deliverables.
  • Keep minutes of meetings and circulate action items.
  • Administrative Support:
  • Prepare presentations, reports, and other project-related documents as required.
  • Assist in managing travel plans and other logistical needs.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Design & Documentation (if applicable):
  • Assist in reviewing design proposals and presentations.
  • Use design software (AutoCAD, SketchUp) for basic edits or documentation support.

Required Qualifications & Skills:

  • Bachelor's degree in Architecture, Interior Design, or a related design discipline.
  • 4–5 years of experience in a PA, coordination, or administrative support role.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with design software is a plus.
  • Ability to work independently, take initiative, and manage time effectively.

Preferred Attributes:

  • Familiarity with design processes and architectural workflows.
  • Proactive, reliable, and attentive to details.
  • Ability to thrive in a fast-paced, creative environment.

Job Types: Full-time, Permanent

Pay: ₹25, ₹30,000.00 per month

Ability to commute/relocate:

  • Science City, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

  • Coordination: 4 years (Preferred)
  • Personal assistant: 4 years (Preferred)

Work Location: In person

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