Administration Executive

3 days ago

Cochin, Kerala, India Colliers Full time ₹ 8,00,000 - ₹ 12,00,000 per year

Role Overview:

The role involves managing day-to-day administrative functions, coordinating procurement and vendor management, supporting medical equipment service operations, handling financial documentation, and ensuring smooth inter-departmental communication. The position requires strong organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.

Key Responsibilities

General Administration

  • Coordinate procurement activities, including collecting quotations, placing purchase orders, and following up with vendors.
  • Manage office utilities, consumables, and stationery purchases.
  • Oversee facility-related activities such as painting, partitioning, fire extinguisher installation, and equipment stands.
  • Liaise with carpenters, electricians, and other service providers for minor civil and maintenance work.
  • Maintain vendor documentation including vendor code creation and compliance submissions.
  • Handle invoice processing, payment coordination, and maintain proper records.
  • Facilitate movement and allocation of office equipment across departments.
  • Coordinate spare parts ordering, tracking, and timely delivery.
  • Support contract management activities with agencies such as KMSCL.
  • Arrange and share calibration reports, tax invoices, and receipts with customers and internal teams.
  • Manage cheque deposits, payment receipts, and courier/logistics of medical tools, spares, and equipment.
  • Ensure proper documentation and compliance for customer requests and service activities.
  • Facilitate cheque deposits and update financial records with the accounts team.
  • Assist in equipment relocation requests and internal communication with the Vision team.

Skills & Competencies

  • Strong administrative and organizational skills.
  • Knowledge of procurement and vendor management processes.
  • Familiarity with service contracts and equipment calibration requirements.
  • Proficiency in handling invoices, receipts, and financial documentation.
  • Ability to coordinate across multiple departments and vendors.
  • Problem-solving skills with hands-on approach to facility and service issues.
  • knowledge of MS Office (Word, Excel, Outlook).

Qualifications & Experience

  • Graduate in Administration / Commerce / Business Management (preferred).
  • 25 years of experience in general administration, service coordination, or operations support.
  • Experience in handling vendor management, procurement, and facility management.Role & responsibilities

Preferred candidate profile

  • Executive Administrator-Travel

    3 days ago

    Cochin, Kerala, India TRAVELUST TOUR AND MICE Pvt Full time ₹ 20,000 - ₹ 30,000 per year

    REQUIRED: Executive Administrator(Female Candidate)Company: Travelust Tours & MICEDept: Domestic & International ToursLocation: KochiAbout CompanyTravelust India is a boutique Holiday Management company based in India and we come in three verticals namely: Holidays, Cruise, and Corporate Services. Our packages offer the best holiday and travel experiences,...

  • Administrator / Service Executive

    2 days ago

    Cochin, Kerala, India VIVO Kerala Full time ₹ 1,80,000 - ₹ 2,20,000 per year

    Oversee day-to-day administrative operations and ensure smooth functioning of the office.Assisting in recruitment processes (sourcing, scheduling, and coordination).Managing and monitoring employee attendance and leave records.Support training and development programs by coordinating sessions, maintaining records, and assisting trainers.Ensure proper...

  • Administrative Support Executive

    3 days ago

    Cochin, Kerala, India Roms N Raks Full time ₹ 12,000 - ₹ 15,000 per year

    Overview:We are looking for a detail-oriented and proactive Administrative Support Executive to assist with office operations, data management, and documentation. The ideal candidate should be highly skilled in Microsoft Excel, MS Office applications, and comfortable working with various software tools to ensure smooth administrative processes.Key...

  • Administrative Assistant

    2 days ago

    Cochin, Kerala, India Startex Global Business Consulting (OPC) Pvt. Ltd Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Company DescriptionAt Startex Global, we specialize in IT solutions, digital marketing, and business brokerage, empowering businesses to grow, compete, and lead in a rapidly evolving market. Our team of experienced professionals combines strategic insight, technical expertise, and industry knowledge to deliver results that matter. Whether scaling your...

  • Executive- Administration

    3 days ago

    Cochin, Kerala, India Accucorp Global Solutions Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Responsibilities:* Manage office operations & supplies* Coordinate meetings & events* Oversee administrative tasks* Maintain confidentiality at all times* Prepare reports using Excel, Word & PowerPoint

  • Chief Administrative Officer

    1 week ago

    Cochin, Kerala, India beBeeCyber Full time ₹ 10,00,000 - ₹ 15,00,000

    Our cutting-edge, cloud-native SaaS platform specializes in cyber threat intelligence.We vigilantly monitor and deliver the latest security incidents and insights on threat actors globally, 24/7.With expansive coverage including the surface web, Tor networks, and Telegram channels, we ensure continuous monitoring, comprehensive analysis, and real-time...

  • Accounts and Administration Executive

    2 days ago

    Cochin, Kerala, India VEEKSHA education Full time ₹ 1,50,000 - ₹ 2,00,000 per year

    Veeksha Education is a growing educational institution committed to academic excellence and holistic development. We are currently seeking a dynamic professional to join our team as Accounts & Administration Faculty, who will play a dual role in managing institutional accounts and overseeing administrative activities of academic programs.Job Types:...

  • Executive Administrative Assistant

    7 days ago

    Cochin, Kerala, India beBeeAdministrative Full time ₹ 5,00,000 - ₹ 8,00,000

    We are seeking an Office Assistant to fill a critical administrative support role.About the Role:The ideal candidate will provide comprehensive administrative assistance, encompassing tasks such as data entry, filing, and record maintenance. This dynamic individual will be responsible for ensuring seamless office operations and supporting team members in...

  • Administrative Assistant to Founders

    7 days ago

    Cochin, Kerala, India beBeeSupport Full time ₹ 60,00,000 - ₹ 1,00,00,000

    Job OverviewAs a dedicated professional, you will serve as the right-hand assistant to the founders of our organization. This dynamic role requires exceptional administrative support, ensuring seamless operation of the executive office.Responsibilities include:Providing high-level administrative support to the foundersCoordinating meetings and managing...

  • Administration Manager

    3 days ago

    Cochin, Kerala, India Godspeed Immigration And Study Abroad Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Role & responsibilitiesOversee day-to-day office administration and ensure smooth functioning of all branches.Manage travel arrangements for staff across locations.Ensure statutory compliance and adherence to company policies.Handle vendor management, including negotiations and service agreements.Plan and execute event coordination for internal and external...