Executive Administrative or Assistant

3 days ago

Mumbai, Maharashtra, India Milind Pai Architects Full time ₹ 6,00,000 - ₹ 12,00,000 per year

IIID- MRC, Indian Institute of Interior Derigner Mumbai Regional Chapter requires an Executive Assistant (EA) to an Association Chairman and Secretary to handle administrative tasks, lime manages the schedules , acts as a liaison, prepares documents and reports, and coordinates meetings and travel, all while maintaining strict confidentiality and requiring strong organizational, communication, and problem-solving skills to ensure the smooth operation of the IIID-MRC office.

Key Responsibilities

Calendar and Schedule Management

: Manage the Chairman's and Secretary's complex calendar, scheduling meetings, appointments, and travel, and proactively adjusting them as needed.

Communication Management

: Serve as the primary point of contact, screening and handling correspondence (emails, calls, mail) for the Chairman and Secretary, and managing information flow between them and members, and external stakeholders.

Meeting and Event Coordination

: Organize and prepare for meetings, including drafting agendas, preparing meeting materials, and taking minutes. Assist with event planning and coordination, ensuring the Chairman is prepared for their engagements.

Document Preparation

: Prepare, edit, and format various documents, including reports, presentations, memos, and correspondence, ensuring professionalism and accuracy.

Travel Arrangements

: Coordinate and manage domestic and international travel logistics, including booking flights and accommodations.

Social Media Management:

Making short posts and Reels to post on Social media of events from time to time.

Administrative Support

: Maintain efficient filing systems, manage office records, handle confidential information with discretion, and provide general administrative support to the Chairman's office.

Project, Events and Task Management

: Assist the Chairman with Projects, Events , and data compilation to support decision-making. Includes Calling and WhatsApp

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