Purchase Executive – Spare Parts
5 days ago
About the Role
We are seeking a proactive and detail-oriented
Purchase Executive
to manage the procurement of
spare parts, consumables, and lubricants
for our fleet of heavy construction equipment—including crawler cranes, rotary piling rigs, vibro hammers, and other specialized machinery.
The ideal candidate will play a crucial role in ensuring timely and cost-effective procurement while maintaining strong vendor relationships and strict inventory control.
Key Responsibilities
- Receive and verify
spare parts and lubricant requirements
from sites, workshops, and the plant & machinery (P&M) department. - Float enquiries to multiple approved vendors and
prepare comparative statements
for management approval. - Negotiate
rates, credit terms, and delivery schedules
with suppliers to ensure optimal pricing and quality. - Issue
purchase orders (POs)
and ensure timely material delivery to sites or central stores. - Coordinate with
store and accounts departments
for goods receipt, invoice verification, and payment processing. - Maintain
vendor database
with updated contact details, pricing, and performance records. - Track and follow up on
pending orders
, delivery timelines, and warranty claims. - Monitor
stock levels of fast-moving parts and lubricants
and ensure re-ordering as per consumption trends. - Ensure all purchases adhere to company SOPs and compliance norms.
- Generate and maintain
MIS reports
, purchase trackers, and cost comparison sheets.
Desired Candidate Profile
- Education:
Diploma / B.Tech in Mechanical Engineering or Graduate with relevant experience. - Experience:
5–7 years of experience in
procurement of spare parts and lubricants
for heavy equipment, construction, or mining industry.
Skills & Competencies:
- Strong knowledge of mechanical components
, spares, and lubricants used in heavy machinery (SANY, Kobelco, XCMG, etc.) - Excellent negotiation and vendor management skills.
- Sound understanding of
purchase and inventory control systems
. - Proficiency in
MS Excel / Google Sheets
and ERP-based purchase modules. - Strong communication, documentation, and follow-up skills.
- Ability to work independently under tight timelines.
-
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