Facility & Admin Officer

3 days ago

Cochin, Kerala, India Cliniqon Full time

Role Overview:

We are seeking a Facility and Admin Officer with strong operational and administrative capabilities to oversee our daily functions across administration, maintenance, procurement, HR support, and facility management. The ideal candidate should possess hands-on experience in managing end-to-end office operations while proactively supporting our technical, HR, and finance teams.

Key Responsibilities:

Administrative & Office Management:

  • Oversee daily office administration, including housekeeping, maintenance, and facility support
  • Local procurement of supplies; manage quotations, supplier /Vendor communication, and maintain purchase order records and documentation
  • Maintain and monitor inventory, office assets, and administrative records including bills, vouchers, etc
  • Manage cash purchase registers and ensure timely documentation of expenses

Operations & Technical Coordination:

  • Coordinate with IT for basic support needs and ensure smooth functioning of systems

Logistics Coordination:

  • Manage logistics processes, coordinate shipments of products and materials; track logistics and resolve delays
  • Handle company-level registrations and compliance formalities where required

HR & Internal Support:

  • Coordinate travel arrangements for employees and visitors

Finance & Bookkeeping Assistance:

  • Track account payables and coordinate payment follow-ups with vendors
  • Maintain accurate purchase records, conduct quote comparisons, and support vendor evaluation

Vendor & Supplier Management:

  • Identify, evaluate, and manage suppliers and service providers
  • Keep supplier data updated and maintain effective vendor relationships
  • Engage confidently with vendors and build strong professional rapport to support smooth operations

Other Responsibilities:

  • Track and ensure timely payments of monthly utilities and service providers
  • Support special projects or tasks as assigned by management

Requirements:

  • Minimum 2-3 years of experience in administration, operations, or coordination preferably in a healthcare sector
  • Solid understanding in administration, procurement, inventory control, and vendor management
  • Good communication skills, with the ability to interact confidently with vendors, internal teams
  • Strong attention to detail, organisational skills, and discretion in handling sensitive data

Job Type: Full-time

Pay: ₹25, ₹32,000.00 per month

Benefits:

  • Food provided
  • Health insurance
  • Provident Fund

Ability to commute/relocate:

  • Kochi, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

  • How many years of facility administration experience do you have?
  • Have you sourced, managed, and negotiated with vendors?
  • Do you have contacts with various vendors, such as cafeteria, housekeeping, and security vendors?
  • Are you willing to join immediately?

Language:

  • Tamil (Required)
  • English (Required)

License/Certification:

  • Driving Licence (Required)

Location:

  • Kochi, Kerala (Required)

Willingness to travel:

  • 100% (Required)

Work Location: In person

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