Back Office Executive

2 days ago

Surat, Gujarat, India Aaransh Realtors Full time ₹ 84,000 - ₹ 2,40,000 per year

We are looking for a detail-oriented, organized, and proactive Back Office Executive with prior experience in the Real Estate sector or a related industry. The ideal candidate will play a crucial role in supporting day-to-day administrative operations and ensuring seamless coordination across departments. This role requires someone familiar with real estate documentation, client coordination, and property-related processes.

Role & responsibilities

  • Perform administrative tasks such as data entry, document preparation, and digital/physical filing of real estate-related documents (e.g., agreements, lease papers, property records).
  • Coordinate with sales and CRM teams for property listings, client documentation, and transaction updates.
  • Maintain and update accurate property and client records in the companys CRM/database system.
  • Prepare MIS reports, inventory summaries, and documentation trackers relevant to real estate projects.
  • Assist in the preparation of presentations, reports, and other documents for internal and client meetings.
  • Handle internal communications and help streamline office workflows related to property management, leasing, and transactions.
  • Liaise with external stakeholders such as brokers, legal teams, and vendors when required.
  • Support the team in compliance and regulatory documentation specific to real estate.

Preferred candidate profile

  • Graduate in any discipline (B.Com, BBA, or Real Estate certification preferred).
  • Minimum 1-2 years of experience in a back-office or administrative role in the Real Estate sector or similar industry (e.g., Property Management, Construction, Infrastructure, Architecture Firms).
  • Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); knowledge of real estate CRM tools is a plus.
  • Excellent organizational skills with the ability to handle multiple priorities and meet deadlines.
  • High attention to detail and accuracy, especially in documentation and data management.
  • Good verbal and written communication skills.
  • Ability to work both independently and collaboratively with different teams.
  • Positive, proactive, and adaptable approach to work.

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