Human Resource Executive

2 days ago

Perungudi, Tamil Nadu, India Iclean Services Private Limited Full time ₹ 3,00,000 - ₹ 6,00,000 per year

Job Description: HR Executive – HR Operations

Department: Human Resources

Reporting To: HR Manager / Head – HR & Compliance

Category: Facility Management

Job Purpose:

To support the HR Operations team in maintaining accurate employee records, updating HRMS data, ensuring statutory compliance, and assisting in smooth day-to-day HR administrative activities for all on-roll and outsourced employees deployed across various sites.

Key Responsibilities:

1. HR Documentation & Data Management

  • Collect, verify, and maintain employee joining documents (Aadhaar, PAN, bank details, educational proofs, etc.).
  • Feed and update employee master data in the HRMS / payroll software accurately.
  • Maintain physical and digital employee files for all staff (site and HO).
  • Track employee movements — new joiners, exits, transfers, and status changes — and update in HRMS.
  • Prepare and maintain MIS reports (manpower strength, joining vs relieving, etc.).

2. Statutory Compliance (ESI, PF, etc.)

  • Register new employees under ESI and PF portals and maintain updated compliance data.
  • Track and generate UAN, ESI numbers, and ensure linking to employee profiles.
  • Support in monthly challan preparation and verification in coordination with the compliance team.
  • Handle ESI family card applications, PF withdrawals, and employee queries related to benefits.
  • Maintain records for statutory inspections and audits.

3. Attendance & Payroll Coordination

  • Collect attendance data from sites and update in HRMS / Excel trackers.
  • Validate and forward attendance data to payroll team within defined timelines.
  • Coordinate with site operations for attendance discrepancies and absentees.
  • Assist in preparing salary inputs, deductions, and overtime summaries.

4. Employee Support & Communication

  • Serve as the first point of contact for site-level employees regarding HR documentation, salary slips, PF/ESI status, etc.
  • Coordinate for ID card issuance, uniform tracking, and employment confirmation letters.
  • Assist in onboarding and induction documentation for new employees.

5. Record Maintenance & Reporting

  • Maintain all HR-related registers and files as per statutory and company norms.
  • Generate and share monthly MIS reports — new joiners, resignations, compliance status, etc.
  • Support audits, client documentation requests, and management reviews.

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