Frontdesk receptionist cum executive assistant

2 weeks ago

Mumbai, Maharashtra, India Genxhire Services Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Location: Worli, Mumbai.

Role & responsibilities

We are seeking a highly organized, professional, and personable Front Desk Receptionist cum Executive Assistant to manage our front office operations while providing high-level executive support. The ideal candidate will have at least 2 years of experience in front desk management, reception duties, and administrative support. This role requires excellent communication skills, strong attention to detail, and the ability to multitask effectively in a dynamic office environment.

Key Responsibilities:

Front Desk & Reception Duties

  • Greet and welcome visitors, clients, and guests with a warm and professional demeanor.
  • Manage incoming calls, route them appropriately, and take accurate messages.
  • Maintain the reception area, ensuring it is tidy and presentable at all times.
  • Handle incoming and outgoing mail, couriers, and deliveries.
  • Maintain visitor logs and manage appointment schedules.

Executive Assistant Support

  • Provide administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
  • Prepare reports, memos, and presentations as required.
  • Handle confidential and sensitive information with discretion.
  • Coordinate internal and external meetings, including booking meeting rooms, organizing materials, and managing catering (if needed).

Administrative & Office Support

  • Maintain office supplies inventory and place orders as needed.
  • Assist with basic HR and administrative functions such as maintaining employee records or coordinating onboarding tasks.
  • Support the organization of company events, training sessions, and meetings.
  • Coordinate with vendors, facility management, and IT support for smooth office operations.

Qualifications & Skills:

  • Minimum 2 years of proven experience as a receptionist, front desk officer, or executive assistant.
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
  • Excellent verbal and written communication skills.
  • Professional appearance and behavior.
  • Strong organizational and time management skills.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and confidentiality are a must.

KINDLY ATTACH CV IF INTERESTED IN ABOVE INFORMATION.

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