Urgent Opening For Supply Chain Management Department

JOB PURPOSE

Capital (Medical and non-medical) Procurement, Vendor Management, General Store Inventory Management, Process Improvement, and Demand Planning and Forecasting.

JOB RESPONSIBILITIES

• Capex procurement of medical equipment and non-medical
• CMC/AMC (Comprehensive Maintenance Contract/Annual Maintenance Contract).
• Import/Export documentation.
• Coordination with Custom House Agent (CHA) and accounts for early clearance and delivery.
• Assured timeline delivery for project execution.
• Expense control within the approved budget.
• Arranging service support from vendors as and when needed.
• Researching and evaluating areas of opportunity to reduce costs.
• Negotiating contracts, meeting timelines, and reviewing opportunities for cost reduction without compromising quality and services.
• Assessing and evaluating suppliers, conducting performance reviews, ensuring contract compliance, and managing performance improvement activities.
• Preparing purchase orders based on final negotiations with selected suppliers and organizational targets and requirements.
• Maintaining the supplier database, purchase records, and related documentation.
• Custodian of CMC/AMC for the network and its approval.
• Training new employees in the purchasing process and the use of the purchasing system.
• Building, maintaining, and managing supplier relationships and ensuring good communications.
• Generating monthly MIS (Management Information System) of Capex expenses (Budget Vs Savings Matrix).
• Coordinating with the approving authority for PO (Purchase Order) approval.
• Verifying invoices against purchase orders.
• Submitting bills and coordinating with Finance for timely vendor payment.
• Coordinating with third-party logistics support for supply and delivery.
• Taking responsibility for motivating and developing the team through effective coaching, performance management, and training.
• Conducting periodic meetings with the unit team and providing solutions for routine activities.
• Central/Regional/local rate contracts for non-medical consumables.
• Managing documentation as per our SOP for future records and audits.
• All other duties as reasonably requested.

CANDIDATE REQUIREMENTS

• Minimum Graduate / Postgraduate Degree in Supply Chain / Operations / Healthcare Management preferred.
• 6 to 8 years in Healthcare Supply Chain / Procurement / Inventory Management.
• Good communication skills
• Hands on experience in Excel, Word and Power point

Resume Screening Questions:

1. Do you hold a Graduate or Postgraduate degree in Supply Chain Management, Operations, or Healthcare Management? Please specify your qualification and the institution.
2. How many years of experience do you have in Healthcare Supply Chain, Procurement, or Inventory Management? Please describe your relevant roles and duration.
3. Please share examples of medical or non-medical capital procurement you have handled, including vendor management and contract negotiations.
4. Have you worked with CMC/AMC (Comprehensive/Annual Maintenance Contracts)? If yes, please describe your responsibilities.
5. Do you have experience with import/export documentation and coordination with Custom House Agents (CHA)? Please provide details.
6. What experience do you have with budgeting, expense control, and cost-saving initiatives?
7. Are you proficient in preparing purchase orders, verifying invoices, and coordinating with Finance for vendor payments?
8. What tools or systems have you used for inventory management and supplier database maintenance?
9. How comfortable are you with MS Excel, Word, and PowerPoint? Please mention any advanced Excel skills you have (e.g., VLOOKUP, Pivot Tables, MIS reporting).
10. Please provide an example of how you motivated or managed a procurement/supply chain team in your previous