Personal Secretary to Managing Director

1 week ago

Delhi, Delhi, India Mahatma Gandhi University Full time

We are seeking a highly organized, proactive, and professionally groomed Personal Secretary to support the Managing Director. The role requires excellent communication skills, confidentiality, and the ability to manage multiple tasks efficiently.

Key Responsibilities

1. Executive Support

  • Manage the MD's daily schedule, appointments, and meetings.
  • Coordinate internal and external communication on behalf of the MD.
  • Prepare and organize documents, reports, presentations, and correspondence.
  • Maintain confidential files and handle sensitive information with discretion.

2. Travel & Logistics

  • Plan and manage travel itineraries (flights, hotels, transport).
  • Handle visa documentation, travel reimbursements, and travel calendars.

3. Meeting Coordination

  • Schedule meetings, prepare agendas, and track follow-ups.
  • Take minutes of meetings and circulate action points promptly.
  • Coordinate with departments for timely submissions and updates.

4. Office & Administrative Management

  • Monitor office supplies, handle procurement requests, and coordinate with vendors.
  • Manage visitor protocols and ensure smooth functioning of the MD's office.
  • Assist in organizing events, conferences, and internal functions.

5. Communication & Liaison

  • Serve as a bridge between the MD and stakeholders (clients, partners, internal teams).
  • Draft emails, letters, and professional communication as required.
  • Maintain a positive and professional image of the MD's office at all times.

Required Skills & Qualifications

  • Bachelor's degree in Business Administration / Arts / Commerce or related field.
  • 5 years of experience as a Personal Secretary / Executive Assistant.
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint).
  • Professional appearance, discretion, and confidentiality.
  • Ability to work under pressure and handle urgent tasks efficiently.

Job Type: Full-time

Pay: ₹30, ₹50,000.00 per month

Benefits:

  • Cell phone reimbursement

Work Location: In person

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