Manager - Secretarial

JOB PURPOSE Member of the team managing secretarial operations for a cluster of group companies, responsible for ensuring statutory and corporate law compliance. The role entails organizing Board, Committee, and Shareholder meetings, supporting Directors with regulatory requirements, and maintaining timely communication with key stakeholders. It includes maintaining statutory records, licenses, and agreements, while continuously monitoring corporate actions for compliance. The position plays a critical operational and advisory role in upholding governance standards and fulfilling the responsibilities of a Key Managerial Personnel under the Companies Act, 2013.Effective compliances under the Companies Act, 2013, Secretarial Standards, RBI, FEMA for GMR Energy Sector entities. Conducting Board & Committee Meetings/others, General Meetings and allied compliances thereof of above companies.Independently coordinating and Liasoning with Independent Directors, ensuring board evaluation process,  Board meeting related documentation in digital platform and emails.  Support and coordination with Business, Finance & Accounts teams for ensuring Related Party Transaction (RPT) compliances of assigned companies. Consolidation of approvals and as required for the purpose of Listed holding entity and its subsidiaries. Due diligence exercises, Corporate governance improvement, sensitizing and collating Information for companies from other departments for reporting to Listed holding company.Support to HOD in restructuring of business including fund raising activities, debt restructuring, Refinancing, mergers, amalgamation, divestment, Joint ventures and other strategic initiatives.Incorporation of Companies, striking off, shifting of regd. Office, ensuring and monitoring compliances of managerial remuneration and terms. Compliances of Shareholders Agreements, ensuring smooth completion of Audits, ensuring compliances by continuous interaction with the internal departments/ Consultants/Auditors/legal counsels/Advisors, Secretarial auditors, cost auditors, legal counsels etc ORGANISATION CHART HOD Secretarial --> AGM – Secretarial--> Manager-Secretarial KEY ACCOUNTABILITIESResponsibilitiesKey Performance Indicators (KPIs)Board and Shareholder GovernanceEffective compliances under the Companies Act, 2013, Secretarial Standards, RBI, FEMA for GMR Energy Sector Companies.Conducting of Board & Committee Meetings/others, General Meetings and allied compliances thereof of above companies.•100% ComplianceCorporate Governance and Statutory Compliance•Ensure timely compliance with corporate governance and listing obligations.•Provide timely support in execution and compliance of Related Party Transactions.•Monitor statutory compliances through Legatrix software with no overdue actions.•100% compliance with statutory and listing requirements within stipulated deadlines•Zero overdue actions flagged on LegatrixSecretarial Compliance and ActivitiesMaintaining all Secretarial Records and their updation, obtaining requisite approvals from Statutory Authorities.Appointments of Managerial Personnel, e.g. Managing Directors, Whole-time Directors, Directors, Chief Financial Officers, Company Secretaries, getting approvals for their remuneration, etcCompliances of Shareholders Agreement, ensuring smooth completion of Audits, ensuring compliances by continuous interaction with the internal departments/ Consultants/Auditors/legal counsels/Advisors, Secretarial auditors, cost auditors, legal counsels etc.   Ensuring and monitoring record updation, fling of forms and returns; Obtaining approvals of MCA, RBI, wherever required. MIS and support to listed hold co.Due diligence exercises, Corporate governance improvement, sensitizing and collating Information for companies from other departments for reporting to Listed holding company.Operation of Compliance management tool (Legatrix) and Board Meeting application (Dess)Support and coordination with Business, Finance & Accounts teams for ensuring RPT compliances of assigned companies, Consolidation of RPT Omnibus approvals and as required for the purpose of Listed holding entity and its subsidiaries.Such other assignments as may be assigned by the top management from time to time.Drive improvements in secretarial processes, SOPs, and policies.•100% adherence to secretarial compliance calendar.•At least 2 process improvements or SOP/policy updates per year.•100% support to all identified financial projects within agreed timelines.KEY ACCOUNTABILITIES - Additional Details EXTERNAL INTERACTIONS •Shareholders of the Company.•Statutory authorities: Registrar of Companies (ROC). Securities and Exchange Board of India.Stock Exchange.Depositories (NSDL/ CDSL). Ministry of Corporate Affiars.Debenture Trustee•Statutory Auditors•Secretarial Auditors•Transaction Lawyers, Investors•Compliance Monitoring tool company•External Consultants for various due diligence purposes. INTERNAL INTERACTIONS •Finance & Accounts for duly complying of applicable compliances mapped in Compliance tool•Sector Secretarial Teams•Legal Teams •Secretaries of Directors and senior management•Managers of other operational departments•Internal Auditors, Lawyers, Statutory Auditors, Sectretarial Auditors and  Consultants FINANCIAL DIMENSIONS N.A OTHER DIMENSIONS •Support in the governance initiatives of the Group.•Support in Fund Raising activities for the development/ construction project and other business requirements.•Manage and fulfill the entire gamut of Secretarial roles and responsibilities. EDUCATION QUALIFICATIONS •Company Secretary•LL. B (Optional) RELEVANT EXPERIENCE •12 to 15 Years of experience COMPETENCIESPersonal EffectivenessSocial AwarenessEntrepreneurshipProblem Solving & Analytical ThinkingPlanning & Decision MakingCapability BuildingStrategic OrientationStakeholder FocusNetworkingExecution & ResultsTeamwork & Interpersonal influenceGovernance and Compliance Framework (Proficient)Legal and Corporate Law Activities (Practitioner)Corporate Records Management (Practitioner)Communication and Stakeholder Management (Proficient)Board Administration and Support (Proficient)Technology and Systems (Practitioner)