Personal Secretary to Director

1 week ago

Vartak Nagar Thane Maharashtra, India Aviyana Ventures Pvt Ltd Full time ₹ 3,20,000 per year

Reporting To: Director / CEO / Senior ExecutiveKey Responsibilities:

  • Administrative Support
  • Manage daily schedules, appointments, and meetings of the executive.
  • Handle correspondence, emails, phone calls, and documentation.
  • Draft, review, and manage official letters, reports, and presentations.
  • Coordination & Communication
  • Act as the point of contact between the executive and internal/external stakeholders.
  • Maintain confidentiality in all communications and official matters.
  • Coordinate travel arrangements, itineraries, and accommodations.
  • Office & Task Management
  • Maintain records, files, and confidential data.
  • Prepare meeting agendas, minutes of meetings, and follow-up action points.
  • Ensure smooth day-to-day functioning of the executive office.
  • Personal Assistance
  • Remind the executive of important tasks, deadlines, and commitments.
  • Provide support in personal tasks if required (travel, events, reservations, etc.).
  • Handle sensitive information with discretion.

Skills & Competencies:

  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Discretion, integrity, and ability to handle confidential matters.
  • Multitasking, problem-solving, and interpersonal skills.

Qualifications & Experience:

  • Graduate in any discipline (preferably with specialization in Administration/Secretarial Studies).
  • 2–5 years of experience as a Personal Secretary/Executive Assistant.
  • Fluency in English (and local language if applicable).

Job Type: Full-time

Pay: Up to ₹32,000.00 per month

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