Project Coordinator

Job Title: Project Coordinator

Location: Mohali Phase -8B

Experience Required: 4+ Years (Good Communication Skills)

About the Role:

We are seeking an experienced Project Coordinator with 4+ years of proven expertise in managing and supporting projects across different domains. The ideal candidate should have strong organizational skills, attention to detail, and the ability to effectively coordinate between teams and stakeholders to ensure timely project delivery.

Skills Required:

Project Management Tools: Jira, Azure Boards, Asana, Trello or any recognized project management software.

Agile & Scrum Methodologies: Strong understanding and hands-on experience in Agile frameworks, including Scrum, sprint planning, retrospectives, and backlog grooming.

Tools & Platforms: Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, MS Teams, Zoom.

Project Planning & Execution: Proficient in defining project scope, setting timelines, resource allocation, and driving project delivery

Team Handling & Coordination: Experience managing cross-functional teams, ensuring task ownership, accountability, and productivity.

Delivery & Quality Review: Strong skills in monitoring progress, reviewing deliverables, and ensuring high-quality outputs aligned with project goals

Key Responsibilities of candidate will be:

Roles and Responsibilities

1. Project Planning and Scheduling

• Assisting in Planning: Support the Stakeholder & Business Analyst in developing project plans, including timelines, milestones, and deliverables.
• Scheduling: Coordinate schedules, ensuring that project activities are planned and aligned with overall project goals.

2. Resource Management

• Resource Allocation: Assist in the allocation of resources, including personnel, equipment, and materials, ensuring that resources are available as needed.
• Monitoring Utilization: Track and report on resource utilization to ensure efficient use of resources.

3. Documentation and Reporting

• Documentation: Maintain comprehensive project documentation, including project plans, meeting minutes, status reports, and other relevant documents.
• Status Reporting: Prepare and distribute regular status reports to stakeholders, highlighting progress, risks, and issues.

4. Communication and Coordination

• Stakeholder Communication: Facilitate communication between project team members, stakeholders, and other departments to ensure clear and consistent information flow.
• Meeting Coordination: Schedule and organize project meetings, prepare agendas, and document meeting outcomes and action items.

5. Risk and Issue Management

• Tracking Risks: Identify, document, and track project risks and issues, working with the Project Manager to develop mitigation strategies.
• Issue Resolution: Assist in resolving project issues by coordinating with relevant team members and stakeholders.

6. Quality Assurance

• Adherence to Standards: Ensure that project activities comply with organizational standards and best practices.
• Quality Monitoring: Assist in monitoring project deliverables for quality and consistency with project requirements.

7. Administrative Support

• Administrative Tasks: Provide administrative support to the project team and managing correspondence.
• Tools and Systems Management: Maintain project management tools and systems, ensuring they are up-to-date and accessible to the project team.

Key Skills and Competencies

• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a high level of organization.
• Communication Skills: Strong written and verbal communication skills for effective interaction with team members and stakeholders.
• Attention to Detail: Keen attention to detail to ensure accuracy and completeness in documentation and reporting.
• Time Management: Excellent time management skills to meet deadlines and support project timelines.
• Problem-Solving: Ability to identify issues, develop solutions, and support problem resolution efforts.
• Technical Proficiency: Proficiency with project management software and tools, as well as standard office applications (e.g., Microsoft Office Suite).

Job Types: Full-time, Permanent

Pay: ₹40, ₹75,000.00 per month

Experience:

• Project coordination: 4 years (Required)

Work Location: In person