Senior HR Executive

Experience
– 3+Years

Location
- Cochin (Work from Office)

Working days
- Monday to Friday (Alternate Saturday)

Job Purpose
:
The HR Employee Experience role focuses on ensuring a positive journey for employees from onboarding to offboarding, focusing on engagement, satisfaction, and retention. The role involves going the extra mile to improve employee experience by facilitating smooth onboarding, supporting engagement initiatives, managing statutory documentation, and ensuring a respectful offboarding experience. The position also requires effective coordination and communication with both internal and external clients to ensure seamless HR operations and service delivery

Primary Duties & Responsibilities:

Onboarding

Conduct structured induction sessions for all new joiners covering company overview, vision & mission, organizational policies, code of conduct, and department-wise introductions

Coordinate all pre-onboarding and onboarding activities including candidate connect, documentation, induction planning, biometric access setup, HRMS account creation, Day-1 joining coordination, and internal employee announcement emails to ensure a smooth and engaging onboarding experience

Coordinate all onboarding activities, ensuring checklist completion, stakeholder alignment, and timely communication of required documents and resources to new joiners

Follow up with candidates and new joiners for document submission, weekly check-ins, and onboarding support

Be the single point of contact for new joiners until fully settled in their routine work

Ensure login creation and HRMS updates for new joiners

Address new hire queries related to contracts and payroll

Conduct day onboarding surveys and track actions

Employee Experience

Design, implement, and monitor employee experience initiatives and programs

Plan and manage team outings, off-site events, and team-building activities to promote collaboration and culture

Coordinate Half-Yearly and Annual Meetings including agenda planning, logistics, and employee participation

Coordinate with vendors for event setups to ensure smooth execution of engagement programs

Organize Rewards & Recognition (R&R) programs to celebrate top performers and boost morale

Conduct and analyze employee satisfaction surveys, and act on feedback

Develop recognition programs and drive employee engagement metrics

Maintain and report on employee experience trends and data

Exit Process

Conduct exit interviews and analyze feedback

Coordinate offboarding formalities with all stakeholders

Ensure legal and procedural compliance during the exit process

Maintain accurate records of exits and reasons

Responsible for reviewing exit interview survey responses, generating reports, ensuring statutory enrolments, and supporting employee experience initiatives to drive continuous improvement

Statutory & Compliance

Ensure statutory documentation: PAN, Aadhaar, UAN, Bank, etc.

Maintain digital employee records and joining kits

Track and maintain PF, ESI, and labor law formalities

Ensure audit readiness through file and tracker maintenance

Secondary Duties & Responsibilities:

Act as backup support for other HR functions during peak periods or staff absences.

Provide HR-related data and support for internal audits and compliance reviews.

Support internal communication initiatives such as HR newsletters and updates.

Ensuring smooth HR service delivery requires consistent engagement and coordination with both internal and external clients

Support employer branding initiatives by actively managing company presence on platforms like Glassdoor and Ambition Box, contributing to a positive employer image through regular updates and engagement

Skills & Competencies (Must Have):

Communication Skills

Confidentiality & Integrity

Employee-Centric Mindset

Coordination & Collaboration

Skills & Competencies (Good to Have):

Team Management

Training Skills

Qualification:

Bachelor's degree in Human Resources, Business Administration, or related field.