Administrative Officer

1 day ago

Chennai, Tamil Nadu, India The Sun Smart Foundation International School Full time ₹ 2,50,000 - ₹ 6,00,000 per year

Position 1: Admin Officer – Parent Engagement & Internal Operations
About the Role

We're looking for someone who genuinely enjoys working with people, especially parents and teachers. If you're warm, articulate, proactive, and find joy in helping things run smoothly at school, this role might be for you. You'll be the go-to person for handling admissions-related conversations, coordinating between teachers and parents, supporting our outreach to preschools, and helping organize events and campus visits.

What You'll Do?
Parent Communication & Coordination

  • Make first-level inquiry calls to parents and enter responses into CRM logs
  • Schedule and manage school visits: share reminders, arrange welcome kits, escort families
  • Share relevant documents: fee slips, admission forms, learner profiles, and post-visit emails
  • Log parent queries and forward to relevant departments with resolution follow-ups
  • Coordinate PTMs: collect inputs from teachers, book rooms, arrange seating, and circulate meeting links
  • Send reminders and updates through SkoolBeep, email, and phone calls
  • Register students for external exams and track deadlines with reminders to parents

Admissions Follow-through

  • Maintain and update admissions trackers weekly
  • Tag walk-ins, referrals, and digital leads for monthly analytics
  • Ensure documentation (forms, payment receipts, signed letters) is complete and archived

Preschool Partnerships

  • Build a database of preschools in the vicinity and initiate outreach
  • Schedule meetings, conduct presentations, and circulate partnership terms
  • Organize joint sessions and track leads generated via preschools

Teacher Hiring Support

  • Post job ads, track leads, and manage scheduling for coordinator demos and final HR rounds
  • Share classroom requirements, curriculum outlines, and sample templates with candidates
  • Facilitate induction: prepare kits, access logins, tour, and coordinate mentor assignment
  • Track ongoing issues from new teachers and escalate as required

Internal Event Planning

  • Collaborate on event briefs, themes, and program flows
  • Book vendors, prepare script documents, student lineups, and cue sheets
  • Supervise décor setup, resource distribution, and photo coverage
  • Compile post-event reports, feedback summaries, and participation records

Skills Required

  • Strong verbal and written communication skills
  • Empathy, approachability, and active listening
  • Conflict resolution and diplomacy in parent/staff situations
  • Excellent organizational and time management skills
  • Comfortable with Google Workspace, SkoolBeep, and digital forms
  • Basic understanding of school structure, academic routines, and teacher support needs

  • Administration Officer

    7 days ago

    Chennai, Tamil Nadu, India 8Queens Software Technologies Private Limited Full time ₹ 2,19,840 - ₹ 3,99,360 per year

    Proven work experience as an Administrative Officer, Administrator or similar role Solid knowledge of office procedures Experience with office management software like MS Office (MS Excel and MS Word, specifically) Strong organization skills with a problem-solving attitude Excellent written and verbal communication skills Attention to detail High school...

  • Office Administrator

    2 days ago

    Chennai, Tamil Nadu, India Sre Kumar Infrastructure Full time ₹ 25,000 - ₹ 3,00,000 per year

    We are looking for a professional and friendly Front Office Administrator to manage reception duties and provide administrative support, ensuring smooth day-to-day office operations.Key Responsibilities:· Greet and assist visitors, clients, and employees in a courteous manner.· Manage phone calls, emails, and correspondence.· Maintain office records,...

  • Office Administrator

    2 days ago

    Chennai, Tamil Nadu, India Flyers Soft Private Limited Full time ₹ 2,23,792 - ₹ 3,58,796 per year

    Proven experience as an office administrator, office assistant or relevant role Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP etc.) Qualifications in...

  • Office Administrator

    1 week ago

    Chennai, Tamil Nadu, India Kahan Controls Full time ₹ 1,44,000 - ₹ 1,80,000 per year

    Hello Team,We're Hiring – Office Administrator at KAHAN CONTROLSPreparing offer and follow up via telephone /email, with 1 to 2 years' experience.Follow up on pending Offers, expected ordersCoordinating with other departments to ensure sales, marketing and deliveries are handled efficiently.General Administrative task.Desire Profile:Qualification – B.A /...

  • Office Administrator

    7 days ago

    Chennai, Tamil Nadu, India Professional Skill Training Consultancy Private Limited Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Responsibilities:* Maintain office equipment & supplies* Coordinate meetings & events* Manage office operations* Provide administrative support to team* Ensure network connectivity & hardware functionality

  • Office Administrator

    5 days ago

    Chennai, Tamil Nadu, India Kasikannu Catering World Full time ₹ 1,50,000 - ₹ 3,00,000 per year

    Looking for highly Educated, talented female office administrator job for our Reputed Wedding catering company located in Poonamallee, Chennai Required Candidate profileServed as a dedicative office worker. Support the company in resolving challenges.

  • Office Administrator

    2 days ago

    Chennai, Tamil Nadu, India ZedBee Technologies Pvt Ltd., Full time ₹ 1,80,000 - ₹ 3,60,000 per year

    Overview:We are seeking a detail-oriented and proactive Admin Executive to manage day-to-day administrative operations, support staff welfare, ensure smooth functioning of office facilities, and coordinate with multiple teams including Accounts, SCM/Projects, and HR. The role requires excellent organizational and coordination skills, with the ability to...

  • Office Administrator

    7 days ago

    Chennai, Tamil Nadu, India Rajendra Law Office LLP Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Job Title: Law Firm Manager / Legal Case ManagerLocation: Chennai, Tamil Nadu (In-office)Job Description:Our law firm in Chennai is seeking a dedicated and organized professional to manage our day-to-day operations and case workflow. The ideal candidate will have a BBA or MBA degree and the skills to handle administrative tasks, client communications, and...

  • Office Administrator

    3 days ago

    Chennai, Tamil Nadu, India 3 Teq Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Responsibilities:* Maintain office supplies inventory* Coordinate meetings & events* Manage administrative tasks* Ensure compliance with company policies* Provide exceptional customer service

  • Office Administration Manager

    4 weeks ago

    Chennai, Tamil Nadu, India Blubridge Full time

    Company: Blubridge Technologies Pvt Ltd Role: Office Administration Manager Vacancies: 3 Year of Passing Out: 2025, 2024, 2023 Education: Bachelor's degree in any discipline. Job Location: Mandaveli, Chennai Key Responsibilities: Manage and coordinate daily office activities and administrative operations. Maintain office supplies, equipment inventory, and...