Office Administrator

Overview:

We are seeking a detail-oriented and proactive Admin Executive to manage day-to-day administrative operations, support staff welfare, ensure smooth functioning of office facilities, and coordinate with multiple teams including Accounts, SCM/Projects, and HR. The role requires excellent organizational and coordination skills, with the ability to handle vendors, procurement, compliance, and employee support activities.

Key Responsibilities:

Administrative & Office Management:

• Oversee day-to-day office administration and ensure smooth operations.
• Manage attendance systems including biometric download and reporting.
• Supervise housekeeping activities to maintain cleanliness and hygiene standards.
• Ensure staff welfare facilities such as drinking water, travel bookings, and hotel arrangements.
• Handle procurement and stock management of office stationery, consumables, printer toners, and related supplies.
• Maintain rate contracts with vendors and oversee vendor coordination for housekeeping, printing, stationery, and consumables.
• Ensure Wi-Fi and internet facilities (Hathway/RP) are functional and issues resolved in time.
• Safe custody and handling of CEO's digital signature USB (with Finance/Admin as per policy).

Fixed Assets & IT Support:

• Manage procurement, approval, and maintenance of fixed assets such as laptops, desktops, UPS, and batteries.
• Oversee laptop battery replacements, repairs, and refurbishment of old laptops at minimum cost.
• Maintain an updated list of fixed assets issued to employees.
• Coordinate with vendors for printer servicing and IT-related support.

Employee Support:

• Set up and manage official email IDs for new employees.
• Handle Zoho email subscription renewals and vendor payments.
• Manage PF/ESI compliance and liaison with EPFO officials.
• Track and follow up on open PF withdrawal/transfer claims of ex-employees.

Finance & Petty Cash Support:

• Manage petty cash disbursement and coordinate top-up with Accounts team.
• Support Accounts in processing vendor bills and reimbursements.
• Assist in debit card top-up processes.

SCM/Projects/Deployment Support:

• Coordinate logistics activities for project deployments.
• Manage Corporate Porter app – including top-up processes, admin rights, and balance monitoring.

Travel & Courier Management:

• Handle travel bookings (railway/bus/air/hotel) for employees in line with company travel policy.
• Prepare travel cost estimates, seek approvals, and follow up with management.
• Manage courier services and ensure timely dispatch and receipt of documents and parcels.

Requirements:

• Graduate in any discipline (preferably in Business Administration or related field).
• 2–4 years of experience in Office Administration/General Administration roles.
• Knowledge of procurement processes, vendor management, and compliance (PF/ESI).
• Proficiency in MS Office and basic IT troubleshooting.
• Strong organizational, multitasking, and coordination skills.
• Ability to liaise effectively with internal teams and external vendors.
• Good communication and interpersonal skills.

Key Attributes

• Proactive and resourceful in problem-solving.
• High level of integrity and responsibility.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong attention to detail and commitment to process adherence.

Job Type: Full-time

Pay: ₹15, ₹30,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person