Inventory and Logistics Executive

ABOUT SANCHIT ARTSanchit Art Gallery is a distinguished sanctuary for extraordinary collections of contemporary and modern Indian art, renowned for its exquisite curation of works by eminent, celebrated Indian artists. A beacon of India's rich artistic heritage, the gallery presents a refined selection of art that resonates globally, setting benchmarks in quality, innovation, and diversity.Founded in 2010 by the visionary art connoisseur and collector, Sunil Joshan, Sanchit Art Gallery offers an exclusive platform for showcasing the masterpieces of distinguished senior artists while championing the talents of emerging visionaries. Under the leadership of Sanchit Joshan, CEO and Gallery Director, the gallery has expanded its legacy with two prestigious locations in Agra and Delhi. Each space embodies our unwavering dedication to artistic excellence, creativity, and the preservation of India's unparalleled cultural heritage.ROLE OUTLINE: Responsible for managing artwork logistics and inventory, including safe handling, storage, transportation, EXIM documentation, and vendor coordinationKEY DELIVERABLES:Inventory Management· Develop and maintain an inventory of artwork, ensuring that all accurate details of the pieces are accounted for (Artlogic) and properly stored.· Plan photoshoots of artwork and update the correct images of the art work against the inventory details.· Responsible for framing of the artwork before sending it for storage.· Collaborate with the Accounts department to maintain regular book reconciliation on a weekly basis.· Develop and implement procedures for the handling and storage of artwork to ensure that they are protected from damage or theft.· Monitor daily in/out movements and prepare all types of gate passes· Conduct physical stock audit of the artwork and the warehouse periodically.· Coordinate for inventory audit ensuring storage upkeep and SOP's adherence.· Develop and implement policies and procedures for the safe handling of heavy material/hazardous materials, such as pesticides or solvents required for storage.· Arrange for Authenticity certificate for the artwork after procuring it from the artist for the gallery.Logistics Management· Coordinate the movement of artwork between gallery locations and exhibitions, ensuring that all pieces are properly documented and accounted for.· Track the movement of the shipment until it reaches the desired location.· Oversee the gallery's storage facilities, ensuring that they are secure and that artworks are stored in the proper condition.· Manage and coordinate the packing (Foam, Corners, bubble wrap for local dispatches), crating, and shipping of artwork, including liaising with shipping companies, freight forwarders, and customs.· Oversee and coordinate the installation and de -installation of artwork, ensuring that artwork is handled carefully and safely.· Responsible for storage upkeep on weekly or monthly basis.Export -Import Logistics· Coordinate with the bank for document and paper work for all exports ensuring compliance.· Handle all the international logistics as per pre -defined checklist and guidelines for smooth logistics and delivery.· Liaise with customs authorities and agents to ensure timely clearance of shipments while complying with applicable import/export laws.· Maintain records of all export/import transactions, ensuring accuracy and audit readiness.· Monitor international shipment timelines and proactively address any delays or issues to ensure artworks reach destinations securely.Vendor Management· Develop and maintain strong relationships with shipping companies, freight forwarders, and customs brokers to secure optimal service and pricing.· Collaborate with insurance providers to ensure comprehensive coverage for artworks in transit and storage.· Evaluate and onboard new logistics and storage vendors periodically to enhance service quality, reliability, and cost efficiency.Commitment to Learning and Training· Train and guide junior staff on logistics, inventory, and artwork handling procedures.· Participates in formal and informal learning activities for personal and professional development · Learns and applies new methods and tools that facilitate work and bring in more efficiency. RequirementsCANDIDATE PROFILE & SKILL SET:· Graduate/BBA in Supply Chain/operations Management or at least 5 years of experience in Inventory and logistics management, preferably in the art / Relocation companies with focus on import /export.· Strong knowledge of art handling and packing techniques, as well as shipping regulations and requirements.· Excellent organizational and managerial skills.· Strong communication and interpersonal skills.· Ability to manage multiple projects simultaneously and work under strict deadlines.· Proficiency in computer software programs such as Google Office suite and art inventory management systems (Artlogic).