Project Coordinator

Job Title

Project Coordinator

Job Description Summary

This role is responsible for managing end-to-end project documentation and control systems, from document creation and receipt through review, approval, distribution, and archiving, ensuring accuracy, traceability, compliance, and timely availability of information for all project stakeholders.

Job Description

About the Role: 

•    Serve as the central coordination point for all project documentation, ensuring accurate, organized, and timely flow of information between clients, consultants, contractors, and internal teams.

•    Manage the creation, receipt, review, revision, approval, and distribution of project documents—including drawings, specifications, reports, RFIs, submittals, and correspondences—in line with project protocols.

•    Maintain and enforce document control procedures to ensure consistent formatting, version control, traceability, and compliance with contractual and quality requirements.

•    Coordinate with multidisciplinary teams to ensure all documents are updated, logged, and accessible in the project's Document Management System (DMS), supporting seamless information exchange throughout the project lifecycle.

•    Review submitted documents for completeness, accuracy, and adherence to project standards before routing them for internal or external approvals.

•    Track document progress, ensuring timely closure of comments, responses, and approvals, while maintaining a clear audit trail for all project communications.

•    Manage controlled distribution of documents, ensuring the latest revisions are issued to the right stakeholders and that obsolete versions are withdrawn from circulation.

•    Support project teams by generating document status reports, registers, logs, and dashboards to provide visibility into submission cycles, pending actions, and overall document health.

•    Maintain secure digital and physical archives of all project documentation to ensure long-term accessibility, regulatory compliance, and readiness for audits or project close-out.

About You: 

•    Bachelor's degree in civil engineering 

•    4+ years of experience in project management for large-scale, mixed-use, Healthcare projects within a PMC, developer, or consulting environment.

•    Strong understanding of project planning, cost control, contract administration, construction methodologies, and regulatory compliance.

•    Excellent communication, problem-solving, and stakeholder management skills, with the ability to drive teams toward timely and quality project delivery.

Why join Cushman & Wakefield? 

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from it.

•    Being part of a growing global company.

•    Career development and promotion from within culture.

•    An organization committed to Diversity and Inclusion 

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.
We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: "Cushman & Wakefield"

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