Office Administrator cum EA

4 days ago

Andheri, Maharashtra, India Agraga Logistics Full time ₹ 2,40,000 - ₹ 4,00,000 per year

Role Overview:

We are looking for a proactive, detail-oriented, and highly organized Office Administrator cum Executive Assistant to provide comprehensive support to the Founder and ensure smooth day-to-day operations of the office. The ideal candidate will be a multitasker who can manage administrative functions, coordinate meetings, handle confidential information with discretion, and serve as a reliable point of contact for internal and external stakeholders.

Key Responsibilities:

Key Responsibilities:Executive Assistance to the Founder:

  • Manage and maintain the Founder's calendar, schedule appointments, meetings, and travel plans.
  • Prepare meeting agendas, minutes, presentations, and follow-up action points.
  • Handle confidential correspondence, reports, and other business documents with utmost discretion.
  • Serve as the primary point of contact between the Founder and internal/external stakeholders.
  • Track deliverables, deadlines, and ensure timely completion of key business priorities.
  • Support the Founder in project coordination, communication, and day-to-day decision-making.

Office Administration:

  • Oversee overall office operations to ensure efficiency and smooth workflow.
  • Manage office supplies, vendor coordination, and maintenance of office infrastructure.
  • Supervise support staff (housekeeping, reception, etc.) to maintain workplace hygiene and functionality.
  • Coordinate with IT, HR, and Finance teams for operational and administrative requirements.
  • Maintain and update company records, contracts, and documentation.
  • Support in organizing company events, meetings, and internal communication activities.

Operational & Coordination Support:

  • Assist in data management, documentation, and report generation as required by the Founder.
  • Coordinate logistics for business meetings, client visits, and travel arrangements.
  • Liaise with cross-functional teams for timely updates and execution of assigned projects.
  • Handle basic financial and administrative tracking (invoices, reimbursements, petty cash, etc.).

Qualifications & Skills Required:

  • Bachelor's degree in Business Administration, Commerce, or a related field.
  • 3–6 years of relevant experience as an Executive Assistant, Office Administrator, or similar role.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic data management tools.
  • Ability to handle sensitive information with confidentiality and professionalism.
  • Self-motivated, resourceful, and able to work independently in a fast-paced environment.

Preferred Attributes:

  • Prior experience supporting Founders, CXOs, or senior management.
  • Strong sense of ownership and ability to anticipate requirements.
  • Polished professional presence and a positive, can-do attitude.

Job Types: Full-time, Permanent

Pay: ₹240, ₹400,000.00 per year

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person

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