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Tender Executive/ Manager

2 weeks ago

Noida, Uttar Pradesh, India Medipol Pharmaceutical Full time ₹ 8,00,000 - ₹ 12,00,000 per year

We are seeking a detail-oriented and deadline-driven Tender Executive to manage the complete tendering life-cycle for government and institutional business. You will identify relevant opportunities on various e-procurement portals, coordinate internal documentation, and ensure zero-defect, on-time bid submissions that maximize win probability for our pharmaceutical finished-dosage portfolio.

Role & responsibilities

The role would encompass a variety of responsibilities, including and not necessarily limited to the following points:

  • Tender identification & tracking: Monitor GEM, CPPP, state e-tender sites, and hospital bulletins daily; circulate opportunity digests and bid/no-bid recommendations.
  • Bid preparation: Analyze tender terms & conditions, highlight risks, and compile technical, commercial, and statutory documents in line with regulatory norms.
  • Internal coordination: Liaise with Sales, Regulatory, Finance, Quality, Supply Chain, and Legal teams to source data, obtain approvals, and resolve queries before submission deadlines.
  • Portal management & submission: Upload bids, respond to corrigenda, manage EMD/PBG instruments, and maintain auditable records ensuring 100% compliance with portal protocols.
  • Price strategy & negotiations: Support price benchmarking, margin analysis, and counter-offer justifications; participate in clarifications or reverse auctions as required.
  • Post-bid follow-through: Track technical evaluations, price openings, and award status; facilitate documentation for rate contracts, purchase orders, and vendor registrations.
  • MIS & analytics: Maintain tender tracker dashboards win/loss analysis, bid costs, hit ratio, and payment milestones to provide actionable insights to management.
  • Process improvement: Continuously update SOPs, document templates, and checklists to drive efficiency and mitigate submission errors.
  • Confidentiality & ethics: Safeguard proprietary pricing and sensitive documents.

Preferred candidate profile

In order to perform your role well, the following qualities will be required:

  • Educational Qualification: Any Graduation
  • Experience: 2- 6 years handling government/institutional tenders in pharma or healthcare; proven track record on various state CPP portals.
  • Technical Skills: Proficiency in online tender platforms, MS Office (Excel pivot & VLOOKUP; Wordadvanced formatting), and PDF editing tools.
  • Communication: Fluent English & Hindi—clear drafting, strong comprehension of tender clauses, and confident verbal coordination with stakeholders.
  • Analytical Ability: Capacity to interpret bid specifications, perform basic costing, and flag commercial/contractual risks.
  • Work Ethic & Attributes: Meticulous, dependable, high sense of ownership, and able to thrive under stringent timelines without compromising accuracy.
  • Location/Commute: Resides within practical commuting distance preferably under 45 mins travel time from our office; consistent daily availability.

Ideal Candidate Profile:

  • Demonstrates zero-error mindset with strong follow-up and closure.
  • Proactive problem-solver with strong ownership, urgency, and polished etiquette.
  • Not seeking a conventional 9–5 secretary role but ready for a dynamic, high-responsibility position.
  • Organized self-starter who anticipates obstacles and acts proactively.
  • Maintains cordial yet firm relationships with government officials and internal teams.