Tender Executive

1 week ago

Muktai Nagar Thane Mumbai, India Renuka Consultants (Explorers And Designers) Private Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

JD for Tender Executive Post:

1. Tender Identification & Analysis

  • Monitor various tender portals (e.g., GeM, CPPP) for relevant opportunities.
  • Analyze tender documents to assess feasibility and compliance.
  • Identify key requirements and eligibility criteria.

2. Bid Preparation & Documentation

  • Coordinate with internal teams (sales, engineering and finance) to gather necessary information.
  • Ensure the company is registered on relevant tender platforms and maintains updated profiles.
  • Understand and manage the documentation and procedures required for empanelment with agencies like MES, MCGM, CIDCO and INFRACON etc.
  • Prepare comprehensive technical, commercial, and legal bid documents.
  • Ensure all submissions meet client specifications and regulatory standards.
  • Utilize online portals for document submission and tracking.
  • Ready to attend pre bid meetings within Mumbai region if required.

3. Vendor & Stakeholder Coordination

  • Liaise with subcontractors to obtain quotations and evaluate costs.
  • Negotiate terms and ensure timely delivery of required documentation.
  • Maintain effective communication with clients and stakeholders throughout the process.

4. Cost Estimation & Compliance

  • Collaborate with teams to prepare accurate cost estimates and pricing structures.
  • Ensure compliance with internal policies, industry standards, and client requirements.
  • Conduct quality checks on final submissions to guarantee accuracy and professionalism.
  • Ensuring & Tracking of Bank Guarantee.
  • Coordinate with Accounts & EMD Track.

5. Post-Submission Activities

  • Follow up on submitted tenders, addressing any additional questions or requests for clarification.
  • Attend post-tender meetings or debriefings to understand the outcome and identify areas for improvement.
  • Maintain records of tender submissions and outcomes for future reference.

Maintain records of refunds, Performance Guarantees and Bank Guarantees.

Qualifications & Skills

  • Education: Any graduate, Engineering, Commerce, or a related field.
  • Experience: 3–5 years in tendering, bidding, or procurement. with relevant skills for submission of Engineering Consulting tenders of Construction Industry may also be considered. ( Candidates with experience of submission of product based tenders DO NOT apply)
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and tender management software.

Soft Skills: Strong written and verbal communication, attention to detail, organizational skills, and ability to work under pressure.

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