Admin Manager

23 hours ago

Vadodara, Gujarat, India Promact Full time ₹ 6,00,000 - ₹ 18,00,000 per year

Posted 15 weeks ago

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The Admin Manager is responsible for overseeing and managing the overall administrative functions of the organization. This role ensures the smooth operation of daily office activities, facility management, vendor coordination, compliance, and general office administration, contributing to a productive and efficient workplace.

Job Description
Roles and Responsibilities:

  • Office Administration & Facility Management
  • Ensure smooth day-to-day administrative operations and office upkeep.
  • Manage office supplies, stationery, equipment, and infrastructure maintenance.
  • Supervise housekeeping, security, and general office support staff.
  • Oversee office layout, seating arrangements, and workspace optimization.
  • Ensure workplace safety, hygiene, and adherence to company policies.
  • Manage and track asset and facility-related support requests through the HRMS ticketing system to ensure timely resolution.
  • Vendor & Asset Management :
  • Identify, onboard, and manage vendors for office-related services (housekeeping, security, travel, etc.).
  • Negotiate contracts, service agreements, and maintain vendor relationships.
  • Maintain asset inventory and ensure timely procurement and maintenance of office equipment.
  • Compliance & Legal Coordination:
  • Ensure adherence to company policies, government regulations, and legal requirements related to administration.
  • Coordinate with legal and HR teams for compliance in workplace safety, fire audits, and other regulatory needs.
  • Travel & Event Management :
  • Plan and manage travel arrangements (domestic/international) for employees and guests.
  • Organize company events, meetings, and conferences, ensuring seamless execution.
  • Assist in employee engagement activities and celebrations.
  • Budgeting & Cost Control
  • Plan and manage the administrative budget, ensuring cost-effective operations.
  • Monitor expenses related to office operations and optimize costs where feasible.
  • Communication & Stakeholder Management
  • Act as a liaison between management, employees, and external service providers.
  • Address and resolve employee grievances related to office facilities and administration.
  • Ensure smooth coordination with HR, IT, and Finance teams.

Must-Have Skills

  • Strong organizational and leadership skills.
  • Excellent communication and negotiation abilities.
  • Proficiency in MS Office and administrative software.
  • Ability to handle multiple tasks and prioritize efficiently.
  • Knowledge of compliance and legal regulations related to office administration.
  • Experience in vendor and facility management.

Should-Have Skills

  • Experience in event planning and execution.
  • Familiarity with budgeting and cost optimization.
  • Knowledge of travel management and corporate hospitality.
  • Problem-solving and decision-making abilities.
  • Adaptability to fast-paced work environments.

Skills

  • Administration

Apply Now

Job Summary
Website

Vadodara WFO Location

Full Time Permanent Job type

2+ years Experience

1 Openings

Contact

Monalisa Business Centre, B-301, 3RD Floor Wing-B, Manjalpur

Vadodara, Gujarat, Email: Phone:

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