Executive Assistant

2 weeks ago

Ahmedabad, Gujarat, India DA Group Full time ₹ 3,30,000 - ₹ 5,00,000 per year

About the Role This is a hybrid role where you will work closely with the Co-Founder to keep things organised, on track, and well-coordinated across work and personal domains. Note: All tasks are listed for transparency, but not everything will need to be done at once. You will receive extensive training and system support to ease into the role.

Key Responsibilities

A. Client Coordination & Student Support

● Oversee end-to-end scheduling for 15–20 students under the Co-Founder, ensuring calendar management balances student sessions with her professional and personal commitments

● Send timely reminders to students (based on task lists), parents, and the Co-Founder so that no detail is missed

● Coordinate Zoom sessions, manage recordings, and generate accurate, well-structured MoMs using AI note-taking tools

● Maintain updated trackers and organised digital folders for each student on Google Drive ● Draft clear, grammatically correct, and professional communication (emails, WhatsApp messages, reports) for students and parents

● Respond to sales enquiries through Thrive's internal funnel by responding promptly, tracking progress, and following up consistently

● Create polished presentations, newsletters, and reports from briefs or voice notes

B. Personal Branding & Marketing Support

● Support the Co-Founder's personal branding activities, including content sharing, photoshoot coordination, and file organisation

● Liaise with the external branding agency to ensure smooth and timely communication

● Assist with posting, caption drafting, or formatting where needed — you are not expected to be a marketing expert, but should be strong in coordination/logistics and open to learning

C. Personal Coordination & Logistics

● Plan and manage travel (flights, hotels, visas, itineraries), ensuring smooth day-to-day logistics such as driver scheduling and pickups

● If needed; schedule and manage personal appointments (e.g., medical, wellness) in coordination with the Co-Founder's calendar

● Coordinate with third party vendors for catering, maintenance, and repairs, event management; source alternatives, compare quotations, and negotiate for best value

● Oversee essential office, pantry, and event-related supplies to ensure availability without last-minute gaps

● Track important birthdays, anniversaries, and milestones, maintaining a system for standardised, timely gifting

● Manage and follow up on the Co-Founder's online orders, renewals, subscriptions, and service requests to ensure reliable completion ● Take on additional coordination or support tasks as required to maintain smooth day-to-day functioning

Job Type: Full-time

Pay: ₹33, ₹50,000.00 per month

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