Receptionist/Front Office Assistant

6 days ago

Bengaluru, Karnataka, India Emergo Technologies Full time

Our client seeking a professional, organized, and friendly Receptionist to manage our

front desk and perform various administrative and clerical tasks. As the first point

of contact for the company, the ideal candidate will create a positive first

impression for visitors and callers and ensure that all reception activities run

smoothly and efficiently.

Key Responsibilities


• Greet and Welcome Visitors: Warmly greet all clients, visitors, and employees,

ensuring a professional and welcoming atmosphere.


• Manage Communication: Answer, screen, and forward incoming phone calls

using a multi-line phone system and handle all email and written

correspondence in a professional and timely manner.


• Maintain Security: Follow security protocols by monitoring the visitor logbook,

issuing access badges, and ensuring building entry procedures are followed.


• Manage Mail and Deliveries: Receive, sort, and distribute daily mail, packages,

and deliveries, and coordinate courier pickups as needed.


• Scheduling and Calendar Management: Maintain detailed calendars,

schedule meetings and appointments, and coordinate conference room

bookings.


• Office Maintenance: Ensure the reception area and all common areas (e.g.,

meeting rooms, break areas) are tidy, presentable, and well-stocked with

necessary supplies.


• Administrative Support: Assist with various administrative and clerical tasks,

including filing, data entry, photocopying, and preparing documents or reports.


• Inventory Management: Monitor office supplies inventory and place orders

for replacements when needed.

Required Skills and Qualifications


• Proven Experience: Prior work experience as a Receptionist, Front Office

Representative, or in a similar customer service role is a plus.


• Education: Any Degree BBM/BA/BCom or equivalent is required.


• Communication Skills: Excellent verbal and written communication skills, with

a professional and courteous demeanour.


• Technical Proficiency: Competency in Microsoft Office Suite (Word, Excel,

Outlook) and hands-on experience with office equipment (e.g., printers, fax

machines, multi-line phones).


• Organizational Abilities: Strong organizational skills and excellent attention to

detail.


• Multitasking & Time Management: Ability to multitask, prioritize tasks

effectively, and remain calm under pressure in a fast-paced environment.


• Customer Service: A proactive, customer-focused attitude and problem-

  • solving skills to address inquiries and issues efficiently.

6 days work. No Hybrid.

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