Events and Operations Executive

3 days ago

Bengaluru, Karnataka, India 9 Elephants Full time ₹ 5,00,000 - ₹ 20,00,000 per year

Company Description

At 9 Elephants we prioritize user-centric approaches to create products that truly resonate with our customers. Our approach ensures that each product is developed with a deep understanding of user needs and preferences. We are dedicated to innovative solutions that enhance user experience and satisfaction.

Role Description

We are looking for a proactive and detail-oriented
Event & Operations Executive
based in Bengaluru to lead the planning and execution of events while managing day-to-day operational activities. This role combines creativity with precision, requiring strong organizational skills, stakeholder management, and the ability to deliver seamless experiences that align with business goals.

You are Someone:

  • With excellent communication skills.
  • Who has a Passion & Dedication for creating and coordinating events.
  • Loves interacting with People.
  • With a key trait of finding solutions and resources to overcome unforeseen problems. Resourcefulness and creativity are your second language.
  • Who can handle challenges and adapt quickly and find solutions on the fly.

Roles and Responsibilities:

Event Planning & Execution

  • Manage end-to-end event operations including venue booking, vendor management, logistics, and production.
  • Create and maintain event timelines, budgets, and checklists to ensure smooth delivery.
  • Conduct site visits and oversee event setups to align with requirements.
  • Supervise event execution, ensuring all activities run according to plan.

Client & Stakeholder Management

  • Serve as the primary point of contact for clients and participants.
  • Coordinate planning, reservations, and logistics while maintaining a professional client experience.
  • Drive engagement and satisfaction through effective communication and support.
  • Manage pre and post-event processes, including evaluations and reporting.

On-Site Operations

  • Travel domestically to oversee and manage event operations at venues.
  • Provide on-site support, including after-hours and weekend events.
  • Troubleshoot issues in real time and ensure seamless event delivery.

Vendor & Partner Coordination

  • Source, evaluate, and negotiate with vendors to ensure cost efficiency and quality.
  • Build and maintain strong relationships with suppliers, venue partners, and service providers.

Operational Oversight

  • Ensure all operational activities are executed within agreed timelines and budgets.
  • Maintain accurate records of logistics, contracts, expenses, and event details.
  • Enforce event policies, procedures, and documentation for consistency and efficiency.
  • Collaborate with management and team members to align operational goals with business objectives.

Skills:

Must-Have Skills

  • Event planning and execution (end-to-end lifecycle management)
  • Vendor management and negotiation
  • Budgeting and timeline management
  • Logistics coordination (venues, transport, materials, etc.)
  • Excellent verbal and written communication
  • Stakeholder management and client servicing
  • Problem-solving and crisis management (especially on-site)
  • Attention to detail and organizational skills
  • Flexibility to travel and work evenings/weekends
  • Time management and ability to multitask

Good-to-Have Skills

  • Leadership and ability to guide support staff or vendors
  • Creativity and innovative approach to event experiences
  • Proficiency with computers
  • Experience with post-event reporting and analytics

Experience:

  • 0 to 1 years of coordinating events.

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