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Personal Assistant to Director

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Job Summary

The Personal Assistant (PA) to the Director will provide high-level administrative, secretarial, and operational support to ensure the Director's office functions efficiently. This role requires excellent organizational, communication, and time-management skills with the ability to handle sensitive and confidential information professionally.

Key Responsibilities

  • Administrative Support
  • Manage Director's calendar, schedule appointments, and coordinate meetings.
  • Prepare, draft, and review correspondence, presentations, and reports.
  • Maintain filing systems (digital and physical) for quick retrieval.
  • Handle email and phone communications on behalf of the Director.
  • Operational Support
  • Coordinate travel arrangements, itineraries, and logistics.
  • Organize board meetings, management reviews, and follow up on action items.
  • Liaise with internal teams, clients, vendors, and external stakeholders as required.
  • Ensure smooth day-to-day functioning of the Director's office.
  • Confidential & Strategic Support
  • Handle confidential documents and information with discretion.
  • Assist in project coordination, tracking deadlines, and preparing progress updates.
  • Conduct basic research, data collection, and analysis for decision-making.
  • Act as a gatekeeper, prioritizing requests and filtering communication.