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executive assistant to general manager

2 weeks ago

Mumbai, Maharashtra, India Novotel Full time ₹ 6,00,000 - ₹ 8,00,000 per year
Company Description

Job Description
  • Manage the General Manager's calendar, coordinating meetings, appointments, and travel arrangements
  • Screen and handle phone calls, emails, and correspondence, prioritizing and responding as appropriate
  • Prepare and manage internal and external communications for the General Manager's signature
  • Take minutes at executive meetings and distribute them to relevant parties
  • Coordinate with various departments and staff levels on matters directed by the General Manager
  • Maintain up-to-date filing systems and manage confidential documents with utmost discretion
  • Prepare and process expense reports, travel requests, and other administrative forms
  • Assist in the preparation of presentations, reports, and other documents as needed
  • Act as a liaison between the General Manager and other executives, employees, and external stakeholders
  • Manage office supplies and ensure the functionality and cleanliness of the General Manager's office
  • Support special projects and additional tasks as assigned by the General Manager
Qualifications
  • Diploma or Bachelor's degree in Business Administration, Communications, or a related field
  • Minimum of 2-3 years of secretarial experience, with at least 1 year supporting senior management
  • Excellent verbal and written communication skills in English
  • Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint
  • Strong organizational and time management skills with the ability to multitask and prioritize effectively
  • Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism
  • Excellent interpersonal skills with the ability to interact effectively with all levels of staff and external partners
  • Proactive problem-solving skills and ability to work independently with minimal supervision
  • Flexibility to adapt to changing priorities and work under pressure to meet deadlines
  • Knowledge of basic office management principles and procedures
  • Familiarity with scheduling and calendar management tools

Novotel