Facility Manager

Job Title: Admin / Facility Manager

Department: Administration & Facilities

Location: HSR Layout, Bangalore

Experience: 712 Years

Industry: Corporate / Manufacturing / IT / Automotive / Technology

Employment Type: Full Time, Permanent

About the Role

Seeking an experienced and proactive Admin Manager to oversee all administrative, facility, and operational functions within the organization. The role ensures smooth office operations, vendor management, regulatory compliance, and a well-maintained, efficient, and safe workplace environment. The ideal candidate will bring strong leadership, coordination, and decision-making skills to manage people, processes, and infrastructure effectively.

Key Responsibilities

1. Office & Facility Management

• Oversee daily office administration, housekeeping, maintenance, and security operations.
• Ensure workplace hygiene, infrastructure functionality, and safety standards.
• Manage space planning, seating arrangements, and office relocations or expansions.
• Implement cost-efficient practices for facility and utility management.

2. Vendor & Contract Management

• Identify, evaluate, and manage vendors for maintenance, facility, and support services.
• Review and renew vendor agreements, AMCs, and contracts on time.
• Maintain vendor relationships ensuring cost-effectiveness and service quality.
• Track procurement budgets and approve admin-related purchase requests.

3. Asset & Inventory Management

• Maintain updated records of office assets, IT equipment, and furniture.
• Supervise repairs, maintenance, and insurance renewals.
• Monitor inventory of office supplies, stationery, and pantry materials.

4. Employee & Office Support

• Coordinate employee travel, transport, and accommodation arrangements.
• Organize corporate events, training sessions, and engagement activities.
• Support onboarding by providing workspace, access cards, and admin essentials.

5. Compliance, Safety & Documentation

• Ensure adherence to statutory and internal policies for administration and facilities.
• Manage licenses, permits, lease agreements, and vendor documentation.
• Oversee fire safety, security, and emergency response protocols.
• Support internal/external audits related to admin operations.

6. Budgeting & Reporting

• Prepare and monitor annual administrative budgets.
• Control operating expenses and identify cost-optimization opportunities.
• Generate and present MIS reports to management.

Required Skills & Qualifications

• Proven experience in Administration / Facility Management (7–12 years).
• Strong knowledge of office management policies and best practices.
• Excellent organizational and multitasking abilities.
• Leadership and people management skills.
• Proficiency in MS Office and relevant management tools.
• Analytical mindset with strong problem-solving ability.
• Familiarity with financial and facility management principles.

Additional Skills

• Decision-making and negotiation expertise.
• Ability to manage multi-location offices (preferred).
• High attention to detail, accountability, and integrity.
• Excellent communication and stakeholder coordination skills.

Education

• Bachelor's degree in Business Administration, Management, or related field.
• MBA / PG Diploma in Administration, Operations, or Facility Management preferred.

Why Join Us

• Opportunity to lead core administrative operations in a growing organization.
• Exposure to multi-location facilities and strategic decision-making.
• Collaborative work environment with professional growth opportunities.