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Executive Assistance
2 weeks ago
We are looking for an organized and detail-oriented Executive Assistant to provide administrative support to our hotel's executive team. This role will involve managing schedules, coordinating meetings, handling communications, and assisting with various tasks to ensure smooth operations. The ideal candidate is professional, efficient, and passionate about contributing to a dynamic hospitality environment.
Responsibilities
Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for executives, ensuring optimal time management.
Communication Handling: Manage incoming calls, emails, and correspondence, responding promptly or redirecting as appropriate with professionalism.
Document Preparation: Draft, edit, and format reports, presentations, memos, and other documents, ensuring accuracy and adherence to brand standards.
Meeting Coordination: Organize meetings and events, including booking venues, arranging catering, preparing agendas, and taking minutes when required.
Administrative Support: Maintain organized filing systems, handle expense reports, and process invoices or reimbursements in a timely manner.
Liaison Role: Act as a point of contact between executives, staff, clients, and external vendors, facilitating clear communication and collaboration.
Data Management: Update and maintain databases, including contact lists, vendor details, and project trackers, to support operational efficiency.
Special Projects: Assist with ad-hoc tasks or projects, such as coordinating staff training, preparing for VIP guest arrivals, or supporting marketing initiatives.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
Qualifications
Education: High school diploma or equivalent required; associate's or bachelor's degree in business administration, hospitality, or a related field is preferred.
Experience: 1-2 years of administrative or customer service experience, ideally in hospitality, office management, or a related field.
Skills:
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with hotel management software (e.g., Opera) is a plus.
Professional demeanor with strong interpersonal skills.
Ability to prioritize tasks and work effectively under pressure.
Other Requirements:
Flexibility to work occasional evenings, weekends, or holidays to support executive needs or hotel events.
Proactive attitude and eagerness to learn in a fast-paced environment.
Job Type: Full-time
Pay: ₹9, ₹32,868.76 per month
Work Location: In person
